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Register for Tutoring, Test Prep & Coaching Services

Tutoring

  • Academic Year

 

SAT/ACT Test Prep

9-11th graders:

  • “First Class”, Sept.-May
  • “The Express”, Dec.-May

Admissions and Career Coaching

High School Admissions

College Admissions

College Student Support Services

Graduate School Admissions

Career

Prepare Your Students for College and Beyond

Contact UsRegister Now
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About Us

Meet the Team
Our Books
Crisis Assistance
Hours
Payment Info
Join Our Team

Services

Tutoring:

  • Chemistry
  • Physics
  • Statistics
  • IB Math
  • Calculus

Test Prep:

  • SAT
  • ACT

Admissions and Career Coaching:

  • High School Admissions Coaching (private and magnet)
  • College Admissions Coaching
  • College Student Support Services (college and graduate students)
  • Graduate Admissions Coaching
  • Career Coaching

Contact Info

Professional Tutoring, LLC
5641 Burke Centre Parkway, Suite 208
Burke, VA 22015
Phone: (703) 830-7037
[email protected]

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Academic Year Tutoring Registration Agreement

"*" indicates required fields

This field is for validation purposes and should be left unchanged.

Student Information

Student name*
Gender*

MM slash DD slash YYYY
This will be the primary contact phone number for your student's account.
Primary Address*
(504 / IEP / Testing Accommodations, etc)

Parents Information

Parent 1 Name*
Parent 1 Address*
Parent 2 Name*
Parent 2 Address*

Billing Information

(Person / people responsible for payment)
Billing Address*

Tutoring Plan

This field is hidden when viewing the form
Please choose the subjects you or your student requires help in.
(And any other subject determined appropriate by student, parent or tutor)
Preferred Schedule (Day & Time)*
(Subject to change. We will confirm availability)
Tutoring Test Prep
Hours/Rates (Check One)
Full Time/hourly
Students can do 2 hourly sessions after which they will be required to save a monthly spot.)

The following advanced subjects will be charged at the rates below.
  • All AP/IB subjects
  • Multivariable Calculus
  • Linear Algebra
  • Any community college or university class
Advanced Subjects Hours/Rates (Check One)
Full Time/hourly
(Students can do 2 hourly sessions after which they will be required to save a monthly spot.)
Tutoring sessions are two hours each. The hourly rate is only available when there is no full-time tutoring spot open or on a short-term one- to two-week trial basis. Once a full-time spot becomes available or the trial period ends, students who continue with tutoring will be considered full-time and will be accorded the lower full-time rates listed above.

Tutoring Policy:

Business Hours: We are in the office Monday through Friday, and available by phone/email, generally from 9:00 am to 5:00 pm. Saturday and Sunday, the office is closed.

Tutoring Year and Rates: The tutoring year follows an academic calendar, beginning in September and ending June 11. The full-time rates are annualized based on this nine-and-a-half-month period; each month September through May is considered one-ninth of the school year. Nine equal installments are due from September through May, regardless of the number of weeks in a month or if there are holidays in a month (see holiday schedule below). To accommodate students’ final exams, we will offer tutoring at our regular schedule June 1-11, 2026, and will charge one-half of a month’s tuition for all students who have not given termination notice by May 1, 2026. Students who begin tutoring after the school year begins will pay the same monthly rates. The tutoring fee includes reasonable interaction with teachers (at a parent’s request) and parents as well as lesson preparation and research. Administration of testing, including SAT, ACT, SSAT, HSPT, GRE, GMAT, PSAT, etc., is billed at the hourly tutoring rate.

Tutoring Appointments: All tutoring appointment requests must be made through the Professional Tutoring office by phone at 703-830-7037, or by email at [email protected]. Under no circumstances are appointments to be made directly with tutors.

Holiday Schedule: Professional Tutoring is open for most federal holidays. During the following dates, we will not hold tutoring sessions:

  • Thanksgiving: Wednesday, Nov. 26 – Sunday, November 30, 2025
  • Winter Break: Saturday, Dec. 20, 2025 – Sunday, Jan. 4, 2026
  • Spring Break:** Saturday, March 28 – Sunday, April 5, 2026
  • Memorial Day: Sunday, May 24, and Monday, May 25, 2026

** Spring Break: Accommodations will be made for students in private school or college who have different schedules.

Federal/School Holidays: Many families travel or make plans for federal/student holidays. Tutoring sessions which fall on these holidays will be considered optional for students. This means that tutoring will be available on the scheduled dates but make-up sessions will not be available. Students may not “bank” these hours.

Student Cancellations: : In this busy metropolitan area, we all struggle with our kids’ heavily loaded schedules, not to mention our own. Professional Tutoring, LLC understands that cancellations and schedule changes are inevitable, and we will do everything possible to accommodate schedule changes. We ask for as much advance notice as possible. With all of this in mind, please respect the following requirements:

  • Call or email as early as possible. If there is no answer, leave a detailed message.
  • Greater than 24-hour notice: make-up session permitted.
  • Less than 24-hour notice: tutoring session forfeited.
  • Sunday/Monday cancellation: required by close of business on Thursday.

Banking a Session: When a student is not able to attend a tutoring session and gives the requisite notice, Professional Tutoring provides two opportunities:

  1. Attending virtually during their scheduled session: OR
  2. Banking the session for later use under the following protocols: 
    • Banked sessions must be used within two months following the missed session.
    • Banked sessions are usable during the student’s active tutoring tenure or by the end of the current academic year, whichever comes first.
    • Banked sessions may not be used in lieu of tendering the monthly tuition payment.
    • Professional Tutoring puts their best effort into rescheduling students’ banked sessions, generally offering two make-up opportunities.
    • In the case that a client declines two or more make-up opportunities offered by Professional Tutoring, the banked sessions will be forfeited.

Weather Cancellations: In the case of snow or severe weather, Professional Tutoring does not necessarily follow the Fairfax County Public School schedule. Instead, we see how the roads are several hours before tutoring. Many times, the roads clear during the day and are safe to drive. . If the roads are dangerous or impassable, tutoring will be cancelled and a make-up session will be scheduled. Students and parents will be notified by e-mail or phone call. Whenever possible, notices are also posted on our website. If you do not receive a call or e-mail, tutoring will continue as normal. When tutoring is offered (in-person or virtually), student cancellations are considered forfeitures and are not eligible for banking or make-ups. If Professional Tutoring cancels tutoring due to inclement weather or power outages, tutoring will be rescheduled where reasonably feasible. In any case, tuition will be due.

Instructor Information and Cancellation Policy: It is understood that Professional Tutoring, LLC employs a number of professional staff members under the supervision of Julia Ross. In the event of an instructor absence, a substitute teacher will provide tutoring. If no substitute is available, you will receive a phone call or email with information.

Terminating Services or Decreasing Hours: The undersigned client will provide Professional Tutoring, LLC, one full calendar month notice prior to terminating this Agreement or decreasing the number of weekly tutoring sessions. Notice must be given by the first of the month in order to terminate or decrease tutoring by the first of the following month. For example, termination given on December 15 would trigger a January 1 notice date, and a final termination date of January 31. The last day to provide a termination or decrease of hours notice during the school year is May 1 (for termination date of April 31). After May 1, tuition will be required through June 11.

Did you read the tutoring policy information*

Payment Information

Payment Plan (Check One): ***
** To be confirmed by PT staff.

Payment Terms: Professional Tutoring accepts payment by cash, check, bank transfer or credit/debit card. All credit/debit card payments will be charged a 3.6% service fee.

Payment is due the first of each month. Payments received after the seventh of the month will be assessed a $25 late fee. Returned checks will be assessed a $35 fee. In the event that Professional Tutoring does not receive payment within 30 days of its due date, the undersigned client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to payment due. Interest will accrue at 1.5% per month (18% annually) from due date. If there are mitigating circumstances affecting the tuition payments, such as sickness or job loss, please be assured that Professional Tutoring, LLC will consider such extenuating circumstances.

Credit Card Guarantee and Payment Method: Professional Tutoring requires that a current, valid credit be on file to guarantee payment. To avoid late payment and fees, if payment is not received by the seventh of the month, your credit card will be charged the monthly payment plus a 3.6% service fee.

Professional Tutoring will only charge this card without explicit authorization in the case of late payment or nonpayment.

Would you like us to automatically charge your credit card for your monthly payment?*
The charge will include a 3.6% service fee.
Please indicate an alternative form of payment*
Make checks payable to Professional Tutoring, LLC.
Checks should be mailed to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.

Acknowledgements and Release:

The Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of the Professional Tutoring’s programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

I authorize Professional Tutoring, LLC, to use any work completed by my student (or myself, if over 18 years old) in connection with Professional Tutoring, as well as any photos taken of my student (myself) during tutoring, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below.

Consent*
MM slash DD slash YYYY

Graduate School Coaching Registration Agreement

"*" indicates required fields

Step 1 of 5

20%
This field is for validation purposes and should be left unchanged.

Student Information

Student name*
Gender*
MM slash DD slash YYYY
Address*
(504/IEP/Testing Accommodations, etc.)

Billing Information

(Person / people responsible for payment)
Billing Address*

Graduate School Coaching Program

The Graduate School Coaching Program may include an initial consultation, research, and development of a spreadsheet with customized graduate school options, resume development, a mock interview, essay review, application advice and review, and professional consultation by Julia Ross and her staff.
An $750 Initial Consultation is required before starting A la carte Services.
If choosing the Graduate School Admissions Program and you have already had and paid for an initial consultation, please choose the third option from this drop-down, which will reflect the program price minus the $750 for the initial consultation.
Payment Terms*
Payment Plan Agreement must be completed at Registration

*Responsible Party can change to Graduate School Admission’s Program if that rate is preferable for first 20 hours of service.

**To be confirmed by PT staff.

Notes and Requirements

Up to one week must be allowed for document review, including essays, resumes, recommendation requests, etc.

Professional Tutoring staff strives to return all calls and emails within 24 business hours. Calls and emails are not answered after business hours, on weekends or holidays.

Much of Professional Tutoring’s interactions, work, and review will be conducted by phone and email.

Professional Tutoring’s Graduate School Coaching service is designed as a guide to help students. Student MUST be very involved in the selection and admissions process. Student is responsible for monitoring and meeting deadlines for individual schools and programs.

Disclaimer, Release & Acknowledgements:

Registration commits the Student and Responsible Party to the services purchased and full payment of the fee. Registration and fees will not be refunded.

The Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of the Professional Tutoring’s programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

Professional Tutoring, LLC, provides no guarantee that the Student will be accepted into the graduate school(s) of choice or that the Student will like any/all of the graduate schools recommended by Professional Tutoring. Instead, the intent of this coaching service is to provide the framework and resources necessary to assist with graduate school placement activities. In no way, is the provider of this service, Professional Tutoring, LLC, liable for any damages or claims in light of non-selection or dislike of any graduate school.

Professional Tutoring, LLC, employs a number of professional staff and different staff members may work on the Student’s Graduate School Coaching services, under the supervision of Julia Ross.

I authorize Professional Tutoring, LLC, to use any work I complete as part of the Professional Tutoring Graduate School Coaching process, as well as any photos taken of myself during that process, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below.

Consent*
MM slash DD slash YYYY

Payment Agreement

Payment Terms:

Professional Tutoring accepts payment by cash, check, bank transfer or credit card. All credit card payments will be charged a 3.6% service fee.

Payment for the Initial Consultation is due upon registration and no later than the beginning of the meeting. Monthly payments are due the first of each month. Payment for a la carte services is due within 15 days of billing. Payments received after the 7th of the month, or after 15 days of billing for a la carte services, will be assessed a $25 late fee. Returned checks will be assessed a $35 fee. In the event that Professional Tutoring does not receive payment within 30 days of its due date, the undersigned client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to payment due. Interest will accrue at 1.5% per month (18% annually) from due date. If there are mitigating circumstances, such as sickness or job loss, please be assured that Professional Tutoring, LLC will make every effort to accommodate extenuating circumstances.

Credit Card Guarantee and Payment Method: Professional Tutoring requires that a current, valid credit card be on file to guarantee payment. To avoid late payment and fees, if payment is not received by 7th of the month, your credit card will be charged the monthly payment plus a 3.6% service fee. Professional Tutoring will only charge this card, without explicit authorization, in the case of late payment or nonpayment.

Would you like us to automatically charge your credit card for your monthly payment?*
The charge will include a 3.6% service fee.
Please indicate an alternative form of monthly payment*
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Would you like to use this card to pay your initial deposit? (if applicable)*
The charge will include a 3.6% service fee.
Please indicate an alternative form of payment for initial deposit*
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Consent*
MM slash DD slash YYYY

Rising Seniors (class of 2023) - Preparation Course for the SAT and ACT Exams Registration Agreement

"*" indicates required fields

Step 1 of 6

16%
This field is for validation purposes and should be left unchanged.

Student Information

Student name*
Gender*
MM slash DD slash YYYY
Address*
College Board/ACT Org. Approved Accommodations*
(504/IEP, etc.)

Parents Information

Mother Name*
Mother Address*
Father Name*
Father Address*

Billing Information

(Person / people responsible for payment)
Billing Address*

Course Information

Course Goals: Strong, knowledge-based preparation for SAT & ACT Exams.

Fall SAT/ACT Preparation, July 19 – November 1

Target Test Dates:
SAT Exam: October 1, 2022, and November 5, 2022
ACT Exam: September 10, 2022, and October 22, 2022

Schedule: Diagnostic SAT & ACT Testing: Tuesday, July 19, and Thursday, July 21, 2022 Mondays, 9:00-10:30 AM, Wednesdays, 7:00-8:30 PM, July 20-September 7 No class on Monday, August 22, 29, or September 5 (Start of FCPS school year). Tuesdays, 7:00-8:30 PM, September 13-November 1 Includes at least two additional full practice exams (tests published by the College Board and ACT Organization).

Practice Testing: One diagnostic SAT and ACT exam and at least two additional full practice exams (tests published by the College Board and ACT organization). Above schedule may change to accommodate testing.

Practice SAT and ACT Exams are scheduled several weeks apart, with dates and times clearly noted on your Syllabus, which students will receive at the beginning of the course. These exams replicate the actual College Board or ACT test setting, are proctored by PT staff, and attendance is mandatory. Scheduling "make-up" practice exams is difficult and incurs additional fees for rental space, proctors and scoring. All students with unexcused absences from practice exams will be charged a $50.00 administrative fee for a make-up exam sitting. Students must take their practice exams under our supervision to ensure a clean score; exceptions to this policy will be evaluated only on an emergency, case-bycase basis. Unexcused absences include high school/club sports practices, games or tournaments; family vacations; part-time job shifts; babysitting, job training, etc. Excused absences will require official documentation such as a doctor's note. Please review your syllabus carefully and plan your family events and travel accordingly.

Materials: Professional Tutoring’s SAT Preparation Workbook, Professional Tutoring’s SAT/ACT binder, grammar workbook, the College Board’s Official SAT Study Guide & ACT’s The Official ACT Prep Guide, Professional Tutoring backpack.

Fees:

Registration: $450 due at registration, non-refundable.

Tuition: $1500 for full course (does not include $450 registration fee), July 19 – November 1.

Discount: $50 discount offered if registration and total tuition is remitted by Aug. 1, 2022.

Parent Responsibilities: This course is based on students improving their core knowledge of critical reading, vocabulary, algebra, geometry, editing and grammar and the type of questions asked on the SAT and ACT exams. It is very important that each student study diligently – approximately one to two hours of homework and two hours of vocabulary review and practice each week. Parents may help by quizzing their children on vocabulary and using the newly acquired words at home.

The Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of the Professional Tutoring’s programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

Make-ups: Professional Tutoring accommodates make-up sessions for individual students in extenuating circumstances (long-term illnesses/emergencies which result in missing three or more sequential classes). Make-ups are NOT provided for discretionary absences including extra-curricular activities, sports, and family obligations. Check website or email for weather related changes.

Did you read the Course information*

Acknowledgements and Release:

It is understood that Professional Tutoring, LLC, employs a number of professional staff and that different staff members may work with students on SAT/ACT Preparation, under the supervision of Julia Ross.

I authorize Professional Tutoring, LLC, to use any work completed by my student (or myself if over 18 years old) as part of the Professional Tutoring SAT/ACT Preparation Course, as well as any photos taken of my student (myself) during that course, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below.

Consent*
MM slash DD slash YYYY

Fee & Payment Agreement

Fees

Registration Fee: $450

Tuition: $1500

Discount: $50 Full Payment Discount (if applicable)

Total: to be confirmed by PT Office via invoice/email

Will you be paying in full or with our monthly payment plan?

Payment Terms: Space in class will be reserved upon submission of this Agreement and payment of the registration fee.

Registration for the class commits the student and family to the full six-month course fees.

Professional Tutoring accepts payment by cash, check, bank transfer or credit card. All credit card payments will be charged a 3.6% service fee.

The total tuition payment for the student is due and owed at the time of registration, in order to reserve his or her spot in a class, but as courtesy we allow our Clients to pay the remaining tuition amounts owed (after payment of the Registration Fee) in three monthly installments. This payment is due on the first of each month. Payments received after the 7th of the month will be assessed a $25 late fee. However, in the event that Professional Tutoring does not receive any tuition installment payment within 30 days of its due date, then all of the remaining tuition installment payments shall then immediately become due and payable—and thereafter the Client will not be allowed to continue to pay tuition in installments. In addition, the Client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to all payments due, and interest for late tuition payments will accrue at 1.5% per month (18% annually) from the due date of the payment. Also, all returned or dishonored checks and credit/debit card charges shall incur an administrative fee of $40. If there are mitigating circumstances affecting the tuition payments, such as sickness or job loss, please be assured that Professional Tutoring, LLC will consider such extenuating circumstances.

Credit Card Guarantee and Payment Method: Professional Tutoring requires that a current, valid credit be on file to guarantee payment. To avoid late payment and fees, if payment is not received by the seventh of the month, your credit card will be charged the monthly payment plus a 3.6% service fee.

Professional Tutoring will only charge this card without explicit authorization in the case of late payment or nonpayment.

Would you like us to automatically charge your credit card for your monthly payment?
The charge will include a 3.6% service fee.
Please indicate an alternative form of monthly payment
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Would you like to use this card to pay your registration fee?
The charge will include a 3.6% service fee.
Please indicate an alternative form of payment for registration fee
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Consent*
MM slash DD slash YYYY

"First Class" (September-May) Preparation Course for the SAT and ACT Exams Registration Agreement

"*" indicates required fields

This field is for validation purposes and should be left unchanged.

Student Information

Student name*
Gender*

MM slash DD slash YYYY
Primary Address*
College Board Approved Accommodations*
ACT Org. Approved Accommodations*
(504/IEP, etc.)

Parents Information

Parent 1 Name*
Parent 1 Address*
Parent 2 Name*
Parent 2 Address*

Billing Information

(Person / people responsible for payment)
Billing Address*

Course Information

Course Goals: Strong, knowledge-based preparation for SAT & ACT Exams.

Schedule: Sundays, from September 14, 2025, through May 24, 2026
from 5:15 - 7:15pm OR 7:15 - 9:15pm
(except for FCPS breaks and holiday weekends, as announced)

Target Test Dates:
PSAT/NMSQT Exam: October 2025
SAT Exam: May & June 2026
ACT Exam: April & June or June & July 2026

Practice Testing: One diagnostic SAT and ACT exam and at least three additional full practice exams (tests published by College Board and ACT organization). Above schedule may change to accommodate testing.

Practice SAT and ACT Exams are scheduled on Saturday mornings several months apart. Dates and times are clearly noted on your Syllabus. These exams replicate the actual College Board or ACT test setting, are proctored by PT staff, and attendance is mandatory. Scheduling "make-up" practice exams is difficult and incurs additional fees for rental space, proctors and scoring. All students with unexcused absences from practice exams will be charged a $50.00 administrative fee for a make-up exam sitting. Students must take their practice exams under our supervision to ensure a clean score; exceptions to this policy will be evaluated only on an emergency, case-by-case basis. Unexcused absences include high school/club sports practices, games or tournaments; family vacations; part-time job shifts; babysitting, job training, etc. Excused absences will require official documentation such as a doctor's note. Please review your syllabus carefully and plan your family events and travel accordingly.

Materials: Professional Tutoring’s Preparation Workbook, Professional Tutoring’s SAT/ACT binder, grammar workbook, the College Board’s Official SAT Study Guide & ACT’s The Official ACT Prep Guide, Professional Tutoring backpack.

Parent Responsibilities: This course is based on the students improving their core knowledge of critical reading, vocabulary, algebra, geometry, essay writing, editing and grammar and the type of questions asked on the SAT and ACT exams. It is very important that each student study diligently – approximately one to two hours of homework and two hours of vocabulary review and practice each week. Parents may help by quizzing their children on vocabulary and using the newly acquired words at home.

The Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of the Professional Tutoring’s programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

Make-ups: Professional Tutoring accommodates make-up sessions for individual students in extenuating circumstances (long-term illnesses/emergencies which result in missing three or more sequential classes). Make-ups are not provided for discretionary absences including extra-curricular activities, sports, and family obligations. Check website or email for weather related changes. For make-up testing, please refer to the policy above listed under “Practice Testing.”

Time Slot Preference*
Did you read the Course information*

Acknowledgements and Release:

It is understood that Professional Tutoring, LLC, employs a number of professional staff and that different staff members may work with students on SAT/ACT Preparation, under the supervision of Julia Ross.

I authorize Professional Tutoring, LLC, to use any work completed by my student (or myself if over 18 years old) as part of the Professional Tutoring SAT/ACT Preparation Course, as well as any photos taken of my student (myself) during that course, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below.

Consent*
MM slash DD slash YYYY

Fee & Payment Agreement

Fees

Registration: $750 due at registration (includes $250 materials and digital testing fee), non-refundable

Tuition: $325 monthly tuition, September 2025-May 2026

Discount: $325 discount offered if registration and total tuition are remitted by September 1, 2025.

Total: $750 registration/materials/testing fee plus $2925 = $3675

Minus any discount

Will you be paying in full or with our monthly payment plan?*

Payment Terms: Space in class will be reserved upon submission of this Agreement and payment of the registration fee.

Registration for the class commits the student and family to the full nine-month course fees.

Professional Tutoring accepts payment by cash, check, bank transfer or credit card. All credit card payments will be charged a 3.6% service fee.

The total tuition payment for the student is due and owed at the time of registration, in order to reserve his or her spot in a class, but as courtesy we allow our Clients to pay the remaining tuition amounts owed (after payment of the Registration Fee) in nine monthly installments from September to May. This payment is due on the first of each month. Payments received after the 7th of the month will be assessed a $25 late fee. However, in the event that Professional Tutoring does not receive any tuition installment payment within 30 days of its due date, then all of the remaining tuition installment payments shall then immediately become due and payable—and thereafter the Client will not be allowed to continue to pay tuition in installments. In addition, the Client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to all payments due, and interest for late tuition payments will accrue at 1.5% per month (18% annually) from the due date of the payment. Also, all returned or dishonored checks and credit/debit card charges shall incur an administrative fee of $35. If there are mitigating circumstances affecting the tuition payments, such as sickness or job loss, please be assured that Professional Tutoring, LLC will consider such extenuating circumstances.

Credit Card Guarantee and Payment Method: Professional Tutoring requires that a current, valid credit be on file to guarantee payment. To avoid late payment and fees, if payment is not received by the seventh of the month, your credit card will be charged the monthly payment plus a 3.6% service fee.

Professional Tutoring will only charge this card, without explicit authorization, in the case of late payment or nonpayment.

Would you like us to automatically charge your credit card for your monthly payment?*
The charge will include a 3.6% service fee.
Please indicate an alternative form of monthly payment*
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Would you like to use this card to pay your $750 registration/materials fee?*
The charge will include a 3.6% service fee.
Please indicate an alternative form of payment for registration/materials fee*
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Consent*
MM slash DD slash YYYY

The Express (December-May) Preparation Course for the SAT and ACT Exams Registration Agreement

"*" indicates required fields

Step 1 of 6

16%
This field is for validation purposes and should be left unchanged.

Student Information

Student name*
Gender*

MM slash DD slash YYYY
Primary Address*
College Board Approved Accommodations*
ACT Org. Approved Accommodations*
(504/IEP, etc.)

Parents Information

Parent 1 Name*
Parent 1 Address*
Parent 2 Name*
Parent 2 Address*

Billing Information

(Person / people responsible for payment)
Billing Address*

Course Information

Course Goals: Strong, knowledge-based preparation for SAT & ACT Exams.

Schedule: Tuesdays, December 9, 2025, through June 2, 2026, 7:15 to 9:15 p.m.
(except for FCPS breaks as announced)

Target Test Dates:
SAT Exam: May & June 2026
ACT Exam: April & June or June & July 2026

Practice Testing: One diagnostic SAT and ACT exam and at least two additional full practice exams (tests published by the College Board and ACT organization). Above schedule may change to accommodate testing.

Practice SAT and ACT Exams are scheduled on Saturday mornings several months apart. Dates and times are clearly noted on your Syllabus. These exams replicate the actual College Board or ACT test setting, are proctored by PT staff, and attendance is mandatory. Scheduling "make-up" practice exams is difficult and incurs additional fees for rental space, proctors and scoring. All students with unexcused absences from practice exams will be charged a $50.00 administrative fee for a make-up exam sitting. Students must take their practice exams under our supervision to ensure a clean score; exceptions to this policy will be evaluated only on an emergency, case-by-case basis. Unexcused absences include high school/club sports practices, games or tournaments; family vacations; part-time job shifts; babysitting, job training, etc. Excused absences will require official documentation such as a doctor's note. Please review your syllabus carefully and plan your family events and travel accordingly.

Materials: Professional Tutoring’s Preparation Workbook, Professional Tutoring’s SAT/ACT binder, grammar workbook, the College Board’s Official SAT Study Guide & ACT’s The Official ACT Prep Guide, Professional Tutoring backpack.

Parent Responsibilities: This course is based on the students improving their core knowledge of critical reading, vocabulary, algebra, geometry, essay writing, editing and grammar and the type of questions asked on the SAT and ACT exams. It is very important that each student study diligently – approximately one to two hours of homework and two hours of vocabulary review and practice each week. Parents may help by quizzing their children on vocabulary and using the newly acquired words at home.

The Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of the Professional Tutoring’s programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

Make-ups: Professional Tutoring accommodates make-up sessions for individual students in extenuating circumstances (long-term illnesses/emergencies which result in missing three or more sequential classes). Make-ups are not provided for discretionary absences including extra-curricular activities, sports, and family obligations. Check website or email for weather-related changes. For make-up testing, please refer to the policy above listed under “Practice Testing.”

Did you read the Course information*

Acknowledgments and Release

It is understood that Professional Tutoring, LLC, employs a number of professional staff and that different staff members may work with students on SAT/ACT Preparation, under the supervision of Julia Ross.

I authorize Professional Tutoring, LLC, to use any work completed by my student (or myself if over 18 years old) as part of the Professional Tutoring SAT/ACT Preparation Course, as well as any photos taken of my student (myself) during that course, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below.

Consent*
MM slash DD slash YYYY

Fee & Payment Agreement

Fees

Registration: $750 due at registration (includes $250 materials and digital testing fees), non-refundable

Tuition: $350 monthly tuition, December 2025 – May 2026

Discount: $200 discount offered if registration and total tuition are remitted by December 1, 2025

Total: $750 registration/materials fee plus $2100 = $2850

Minus any discount = _____________.

Will you be paying in full or with our monthly payment plan?*

Payment Terms: Space in class will be reserved upon submission of this Agreement and payment of the registration fee.

Registration for the class commits the student and family to the full six-month course fees.

Professional Tutoring accepts payment by cash, check, bank transfer or credit card. All credit card payments will be charged a 3.6% service fee.

The total tuition payment for the student is due and owed at the time of registration, in order to reserve his or her spot in a class, but as courtesy we allow our Clients to pay the remaining tuition amounts owed (after payment of the Registration Fee) in six monthly installments from December to May. This payment is due on the first of each month. Payments received after the 7th of the month will be assessed a $25 late fee. However, in the event that Professional Tutoring does not receive any tuition installment payment within 30 days of its due date, then all of the remaining tuition installment payments shall then immediately become due and payable—and thereafter the Client will not be allowed to continue to pay tuition in installments. In addition, the Client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to all payments due, and interest for late tuition payments will accrue at 1.5% per month (18% annually) from the due date of the payment. Also, all returned or dishonored checks and credit/debit card charges shall incur an administrative fee of $35. If there are mitigating circumstances affecting

Would you like us to automatically charge your credit card for your monthly payment?*
The charge will include a 3.6% service fee.
Please indicate an alternative form of payment for Course*
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Would you like to use this card to pay your $750 registration/materials fee?*
The charge will include a 3.6% service fee.
Please indicate an alternative form of payment for registration/materials*
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Consent*
MM slash DD slash YYYY

Career Coaching Registration Agreement

"*" indicates required fields

Step 1 of 5

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This field is for validation purposes and should be left unchanged.
Download Registration Form

Client Information

Client name*
Gender*
MM slash DD slash YYYY
Address*

Billing Information

(Person / people responsible for payment)
Billing Address*

Packages Information

Career Coaching Packages
Price: $750.00
Price: $1,500.00
Price: $200.00
Price: $275.00
Payment Terms for Career Coaching Packages:
* Full Payment Due Within 7 days of Registration

Disclaimer, Release & Acknowledgements:

Registration commits the Client to the services purchased and full payment of the fee. No Fees will be refunded.

The Professional Tutoring programs are designed to support clients in their goals through coaching. Mature and appropriate behavior is expected from Clients/families/representatives at all times. If the undersigned Client’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of Professional Tutoring’s programs, the undersigned Client may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

Professional Tutoring, LLC, provides no guarantee that the Client will be selected for interviews or positions for which Client applies. Instead, the intent of this coaching service is to provide the framework and resources necessary to support career development. In no way is the provider of this service, Professional Tutoring, LLC, liable for any damages or claims in light of non-selection for a specific interview or position.

Professional Tutoring, LLC employs a number of professional staff and different staff members may work on a Client’s Career Coaching services.

I authorize Professional Tutoring, LLC, to use any work completed by me as part of the Professional Tutoring Career Coaching process, as well as any photos taken of me during that process, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below.

Consent*
MM slash DD slash YYYY

Payment Plan Agreement

Payment Terms:

Professional Tutoring accepts payment by cash, check, bank transfer or credit card. All credit card payments will be charged a 3.6% service fee. Payment for services is due within 7 days of registration. Late payments will be assessed a $25 late fee. Returned checks will be assessed a $35 fee. In the event that Professional Tutoring does not receive payment within 30 days of its due date, the undersigned client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to payment due. Interest will accrue at 1.5% per month (18% annually) from due date. If there are mitigating circumstances, such as sickness or job loss, please be assured that Professional Tutoring, LLC will make every effort to accommodate extenuating circumstances.

Credit Card Guarantee and Payment Method: Professional Tutoring requires that a current, valid credit card be on file to guarantee payment. Professional Tutoring will only charge this card, without explicit authorization, in the case of late payment or nonpayment.

Would you like to use this card to pay your fees for your Career Coaching?*
The charge will include a 3.6% service fee.
Please indicate an alternative form of payment for fees*
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Consent*
MM slash DD slash YYYY

Special Education Coaching Registration Agreement

"*" indicates required fields

Step 1 of 6

16%
This field is for validation purposes and should be left unchanged.

Student Information

Student name*
Gender*
MM slash DD slash YYYY
Address*
(504/IEP/Testing Accommodations, etc.)

Parents Information

Mother Name*
Mother Address*
Father Name*
Father Address*

Billing Information

(Person / people responsible for payment)
Billing Address*

Packages Information

Special Education Coaching Packages
Price: $750.00
** This fee is applied to your purchase of the Special Education Coaching Package
($3,250 + $750 Initial Consultation)
Price: $4,000.00
Price: $825.00
Price: $550.00
Hourly Rate
Price: $275.00
Payment Terms for College Coaching Packages and Add-Ons*
Payment Plan Agreement must be completed at Registration

“A la Carte” special education coaching services are any services purchased in addition to or instead of a predefined coaching package. All A la Carte Services, unless otherwise agreed in writing, are billed at a rate of $275 per hour. These services may include document reviews, attending 504 or IEP eligibility meetings, advocacy or correspondence with the student's school, additional meetings with the Professional Tutoring consultant, or any other services as agreed upon by Professional Tutoring and the client. Billing will include the time spent delivering any requested services, as well as any and all necessary time spent preparing for the delivery of said services, including research and correspondence. Payment for A la Carte Services is due within 15 days of billing.

Disclaimer, Release & Acknowledgements:

Registration commits the Student and Parents to the services purchased and full payment of the fee. No Fees will be refunded.

The Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of the Professional Tutoring’s programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

Professional Tutoring, LLC, provides no guarantee that the Student will receive any or all desired accommodations from the student's school, College Board, ACT, etc. Instead, the intent of this coaching service is to provide the framework and resources necessary to assist with accommodation and placement activities. In no way is the provider of this service, Professional Tutoring, LLC, liable for any damages or claims in light of 3 non-eligibility for accommodations or services. Substitutions of service deliverables in the Special Education Coaching Package are not permitted.

Professional Tutoring, LLC employs a number of professional staff and different staff members may work on a Student’s Special Education Coaching services.

I authorize Professional Tutoring, LLC, to use any work completed by my student (or myself if over 18 years old) as part of the Professional Tutoring Special Education Coaching process, as well as any photos taken of my student (myself) during that process, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge receipt of and agree to Professional Tutoring’s Special Education Coaching Notes and Requirements.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below.

Consent*
MM slash DD slash YYYY

Payment Plan Agreement

Payment Plan: **
(minimum of $750.00)
MM slash DD slash YYYY
will be made on the first of each month
MM slash DD slash YYYY
MM slash DD slash YYYY
(total – deposit)
** Minimum monthly payment: $500
** Full program payment is due by December 1.
** To be confirmed by PT staff.

Payment Terms:

Professional Tutoring accepts payment by cash, check, bank transfer or credit card. All credit card payments will be charged a 3.6% service fee.

Payment for the Initial Consultation is due upon registration and no later than the beginning of the meeting. Monthly payments are due the first of each month. Payment for A la Carte Services is due within 15 days of billing. Payments received after the 7th of the month, or after 15 days of billing for A la Carte Services, will be assessed a $25 late fee. Returned checks will be assessed a $35 fee. In the event that Professional Tutoring does not receive payment within 30 days of its due date, the undersigned client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to payment due. Interest will accrue at 1.5% per month (18% annually) from due date. If there are mitigating circumstances, such as sickness or job loss, please be assured that Professional Tutoring, LLC will make every effort to accommodate extenuating circumstances.

Credit Card Guarantee and Payment Method: Professional Tutoring requires that a current, valid credit card be on file to guarantee payment. To avoid late payment and fees, if payment is not received by 7th of the month, your credit card will be charged the monthly payment plus a 3.6% service fee. Professional Tutoring will only charge this card, without explicit authorization, in the case of late payment or nonpayment.

Would you like us to automatically charge your credit card for your monthly payment?*
The charge will include a 3.6% service fee.
Please indicate an alternative form of monthly payment*
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Would you like to use this card to pay your initial deposit? (if applicable)*
The charge will include a 3.6% service fee.
Please indicate an alternative form of payment for your initial deposit*
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Consent*
MM slash DD slash YYYY

Notes & Requirements

1. Please allow one week for document review. Clients may request document review with a turnaround time of less than one week, and Professional Tutoring will do its best to accommodate this request, but may be unable to do so.

2. Professional Tutoring staff strives to return all calls and emails within two business days. Calls and emails are not answered after business hours, on weekends or holidays. In the event that a phone call or email is not returned/acknowledged within two business days, clients should call again or resend email.

3. The best way to communicate with us is through our office phone number (703-830-7037) and business email addresses ([email protected]). While our staff members do sometimes place outgoing calls on their personal devices to communicate with clients when out of the office, we ask that you not use our personal cell phones.

4. Much of Professional Tutoring’s interactions, work, and review will be conducted by phone and email. We will do our best to keep the email flowing with pertinent information and deadlines as they approach.

5. The Professional Tutoring Special Education Coaching service is designed as a guide to help students and parents. Student and Parents MUST be very involved in the Special Education Coaching process. Student and Parents are responsible for monitoring and meeting deadlines, both for Professional Tutoring and for the student's school and/or associated programs, including high school guidance deadlines.

6. Our Special Education Coaching Package and SAT/ACT Accommodation Advice do not allow for any substitution of services. They provide a set package of deliverables. Any additional services outside of your package must be purchased at our A la Carte Services rate.

Consent*
MM slash DD slash YYYY

Rising Seniors - Summer 4-month Preparation Course for the SAT and ACT Exams Registration Agreement

"*" indicates required fields

Step 1 of 6

16%
This field is for validation purposes and should be left unchanged.

Student Information

Student name*
Gender*
MM slash DD slash YYYY
Address*
College Board/ACT Org. Approved Accommodations*
(504/IEP, etc.)

Parents Information

Mother Name*
Mother Address*
Father Name*
Father Address*

Billing Information

(Person / people responsible for payment)
Billing Address*

Course Information

Course Goals: Strong, knowledge-based preparation for SAT & ACT Exams.

Target Test Dates:
SAT Exam: August 27, 2022
ACT Exam: July 16, 2022 and September 10, 2022

Schedule:

Practice Testing: Class starts with REQUIRED diagnostic SAT and ACT Exams on June 13th and 15th . Makeups for diagnostic testing are available. There will be at least two additional full practice exams (tests published by the College Board and ACT Organization) during the course. Scheduled class times may change to accommodate testing.

Class Times

  • Mondays, 9:00-10:30 AM
  • Wednesdays, 7:00-8:30 PM

Diagnostic testing

  • June 13
  • June 15

ACT Practice Test

  • July 6

SAT Practice Test

  • Aug 8

Official ACT Exam

  • July 16

Official SAT Exam

  • Aug. 27

NO CLASS

  • July 4
  • Aug 22
  • Aug 29
  • Sept 5
Chose your preferred class times*
Select to attend All for a discounted rate

Materials: Professional Tutoring’s SAT Preparation Workbook, Professional Tutoring’s SAT/ACT binder, grammar workbook, the College Board’s Official SAT Study Guide & ACT’s The Official ACT Prep Guide, Professional Tutoring backpack.

Fees:

Registration: $450 registration, materials, and testing fee due at registration, nonrefundable. Registration for the Summer SAT/ACT Preparation commits the Student and Parents to payment of selected class times.

Tuition: $75 per class session or $1400 to register for all classes. Students can choose how many sessions to attend. Check choices on previous step.

Discount: $50 discount offered if registration and total tuition is remitted by June 1, 2022.

Parent Responsibilities: This course is based on students improving their core knowledge of critical reading, vocabulary, algebra, geometry, editing and grammar and the type of questions asked on the SAT and ACT exams. It is very important that each student study diligently – approximately one to two hours of homework and two hours of vocabulary review and practice each week. Parents may help by quizzing their children on vocabulary and using the newly acquired words at home.

The Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of the Professional Tutoring’s programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

Make-ups: Given advance notice, Professional Tutoring is able to be flexible with our summer schedule. We do not provide refunds for selected classes that a student is unable to attend, but we will do everything possible to accommodate schedule changes and provide a make-up session. When making a request to change your appointment, please be aware that most likely someone else will be asked to switch. It is our experience that students and parents are flexible when asked to switch their individual appointment to accommodate another student’s needs. It is for this reason that we ask for as much advance notice as possible. With all of this in mind, please respect the following requirements:

  • Call or email as early as possible. If there is no answer, leave a detailed message.
  • Greater than 24-hour notice: make-up session permitted.
  • Less than 24-hour notice: make-up session permitted, but not guaranteed.

Did you read the Course information*

Acknowledgements and Release:

It is understood that Professional Tutoring, LLC, employs a number of professional staff and that different staff members may work with students on SAT/ACT Preparation, under the supervision of Julia Ross.

I authorize Professional Tutoring, LLC, to use any work completed by my student (or myself if over 18 years old) as part of the Professional Tutoring SAT/ACT Preparation Course, as well as any photos taken of my student (myself) during that course, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below.

Consent*
MM slash DD slash YYYY

Fee & Payment Agreement

Fees

Registration Fee: $450

Tuition: $75 x # of classes selected on previous step OR Full course fee $1400

Discount: Minus $50 Full Payment Discount (if applicable)

Total: to be confirmed by PT Office via invoice/email

Will you be paying in full or with our monthly payment plan?

Payment Terms: Space in class will be reserved upon submission of this Agreement and payment of the registration fee.

Registration for the class commits the student and family to the full six-month course fees.

Professional Tutoring accepts payment by cash, check, bank transfer or credit card. All credit card payments will be charged a 3.6% service fee.

The total tuition payment for the student is due and owed at the time of registration, in order to reserve his or her spot in a class, but as courtesy we allow our Clients to pay the remaining tuition amounts owed (after payment of the Registration Fee) in three monthly installments. This payment is due on the first of each month. Payments received after the 7th of the month will be assessed a $25 late fee. However, in the event that Professional Tutoring does not receive any tuition installment payment within 30 days of its due date, then all of the remaining tuition installment payments shall then immediately become due and payable—and thereafter the Client will not be allowed to continue to pay tuition in installments. In addition, the Client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to all payments due, and interest for late tuition payments will accrue at 1.5% per month (18% annually) from the due date of the payment. Also, all returned or dishonored checks and credit/debit card charges shall incur an administrative fee of $40. If there are mitigating circumstances affecting the tuition payments, such as sickness or job loss, please be assured that Professional Tutoring, LLC will consider such extenuating circumstances.

Credit Card Guarantee and Payment Method: Professional Tutoring requires that a current, valid credit be on file to guarantee payment. To avoid late payment and fees, if payment is not received by the seventh of the month, your credit card will be charged the monthly payment plus a 3.6% service fee.

Professional Tutoring will only charge this card without explicit authorization in the case of late payment or nonpayment.

Would you like us to automatically charge your credit card for your monthly payment?
The charge will include a 3.6% service fee.
Please indicate an alternative form of monthly payment
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Would you like to use this card to pay your registration fee?
The charge will include a 3.6% service fee.
Please indicate an alternative form of payment for registration fee
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Consent*
MM slash DD slash YYYY

Summer Tutoring Registration Agreement

"*" indicates required fields

Step 1 of 6

16%
This field is for validation purposes and should be left unchanged.

Student Information

Student name*
Gender*
MM slash DD slash YYYY
Address*
(504 / IEP / Testing Accommodations, etc)

Parents Information

Parent 1 Name*
Parent 1 Address*
Parent 2 Name*
Parent 2 Address*

Billing Information

(Person / people responsible for payment)
Billing Address*

Tutoring Plan

(And any other subject determined appropriate by student, parent or tutor)
Tutoring Test Prep
Schedule: (Subject to change)
Mondays, June 23 - August 11
Wednesdays, June 25 - September 3
When will the student attend tutoring?
MM slash DD slash YYYY
MM slash DD slash YYYY
Tutoring Days and Times (select)*
Hours/Rates

Tutoring is $65 per hour for standard subjects and $85 for advanced (AP/IB/DE) and college subjects. Each tutoring session is two hours long unless otherwise agreed by the undersigned client and Professional Tutoring. Clients have the option of paying in full for all sessions the student plans to attend (this option includes a 10% discount) or being billed on the first of each month for all sessions the student plans to attend that month.

Payment Plan**
** To be confirmed by PT staff.

Tutoring Policy:

Business Hours: We are in the office Monday through Friday. Monday through Friday, and available by phone/email, generally from 9:00 am to 5:00 pm. Saturday and Sunday, the office is closed.

Tutoring Period and Rates: This summer tutoring contract and the above rates are valid from June 23, 2025, through September 3, 2025. The tutoring fee includes reasonable interaction with teachers (at a parent’s request) and parents as well as lesson preparation and research. Administration of testing, including SAT, ACT, SSAT, HSPT, GRE, GMAT, LSAT, etc., are billed at the hourly tutoring rate.

Tutoring Appointments: All tutoring appointment requests must be made through the Professional Tutoring office by phone at 703-830-7037, or by email at [email protected]. Under no circumstances are appointments to be made directly with tutors.

Holiday Schedule: Professional Tutoring will be closed on Friday, July 4 2025, for Independence Day.

Student Cancellations: In this busy metropolitan area, we all struggle with our kids’ heavily loaded schedules, not to mention our own. Professional Tutoring, LLC understands that cancellations and schedule changes are inevitable and we will do everything possible to accommodate schedule changes. We ask for as much advance notice as possible. With all of this in mind, please respect the following requirements:

  • Call or email as early as possible. If there is no answer, leave a detailed message.
  • Greater than 24-hour notice: make-up session permitted.
  • Less than 24-hour notice: tutoring session forfeited.
  • Monday cancellation: required Thursday by close of business.

Banking a Session: If a student must miss tutoring and will not be able to make up his/her session within the week, he/she may “bank” the hours and use these hours before the end of the summer tutoring term on September 3. Banked sessions are in addition to regularly scheduled tutoring sessions and may not be used in lieu of tendering the monthly tuition payment.

Weather Cancellations: In the case of severe weather that causes a cancellation, students and parents will be notified by email or phone call. Whenever possible, notices are also posted on our website. If you do not receive a call or email, tutoring will continue as normal. In the case of a cancellation, a make-up session will be scheduled. When tutoring is offered, student cancellations are considered forfeitures and are not eligible for banking or make-ups. If Professional Tutoring cancels tutoring due to inclement weather or power outages, tutoring will be rescheduled where reasonably feasible. In any case, tuition will be due.

Instructor Information and Cancellation Policy: It is understood that Professional Tutoring, LLC employs a number of professional staff members under the supervision of Julia Ross. In the event of an instructor’s absence, a substitute teacher will provide tutoring. If no substitute is available, you will receive a phone call or email with information.

Terminating Services or Decreasing Hours: The undersigned client will provide Professional Tutoring, LLC with two weeks’ notice prior to terminating this Agreement or decreasing the number of weekly tutoring sessions. This Agreement will terminate automatically on September 3.

Did you read the tutoring policy information*

Payment Information

Payment Terms: Professional Tutoring accepts payment by cash, check, bank transfer, or credit card. All credit card payments will be charged a 3.6% service fee.

If paying monthly, payment is due on the first of each month. Payments received after the 7th of the month will be assessed a $25 late fee. Returned checks will be assessed a $35 fee. In the event that Professional Tutoring does not receive payment within 30 days of its due date, the undersigned client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to payment due. Interest will accrue at 1.5% per month (18% annually) from the due date. If there are mitigating circumstances, such as sickness or job loss, please contact us.

Credit Card Guarantee and Payment Method: Professional Tutoring requires that a current, valid credit card be on file to guarantee payment. To avoid late payment and fees, if payment is not received by the 7th of the month, your credit card will be charged the monthly payment plus a 3.6% service fee. Professional Tutoring will only charge this card without explicit authorization in the case of late payment or nonpayment.

Would you like us to automatically charge your credit card for your monthly payment?*
The charge will include a 3.6% service fee.
Please indicate an alternative form of payment*
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.

Disclaimer, Acknowledgements and Release:

Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort, or welfare of the Professional Tutoring programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

I authorize Professional Tutoring, LLC, to use any work completed by my student (or myself if over 18 years old) in connection with Professional Tutoring, as well as any photos taken of my student (myself) during tutoring, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing on the following page.

Consent*
MM slash DD slash YYYY

College Student Support Services Registration Agreement

"*" indicates required fields

Step 1 of 4

25%
This field is for validation purposes and should be left unchanged.

Student Information

Student name*
Gender*
MM slash DD slash YYYY
Address*
(504/IEP/Testing Accommodations, etc.)

Parents Information

Parent 1 Name
Parent 1 Address*
Parent 2 Name
Parent 2 Address*

Billing Information

(Person / people responsible for payment)
Billing Address*

Meetings or Services

This program is designed to support current college students struggling to acclimate and/or considering transferring. Generally, the consultation meeting will last 1.5-2 hours. This cost is $750.00 and due upon registration and no later than the beginning of the meeting. This meeting is with the student and parents to discuss concerns and develop a retention or transition plan. The goal is to relieve the moment’s crisis so that decisions are rational rather than emotional. Additional services will be billed at $325 an hour. Professional Tutoring will seek prior approval of Responsible Party before providing any additional services. Responsible Party will be billed separately for any additional services.

Payment Plan Agreement

Payment Terms:

Professional Tutoring accepts payment by cash, check, bank transfer or credit card. All credit card payments will be charged a 3.6% service fee.

The total cost of this program includes the $750 consultation fee + cost of any additional services ($325/hour).

The consultation fee is due upon registration and no later than the beginning of the meeting. Payment for additional services is due within 15 days of billing. Payments received after 15 days will be assessed a $25 late fee. Returned checks will be assessed a $35 fee. In the event that Professional Tutoring does not receive payment within 30 days of its due date, the undersigned client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to payment due. Interest will accrue at 1.5% per month (18% annually) from due date. If there are mitigating circumstances, such as sickness or job loss, please be assured that Professional Tutoring, LLC will make every effort to accommodate extenuating circumstances.

Credit Card Guarantee and Payment Method: Professional Tutoring requires that a current, valid credit card be on file to guarantee payment. To avoid late payment and fees, if payment is not received by 7th of the month, your credit card will be charged the monthly payment plus a 3.6% service fee.

Professional Tutoring will only charge this card, without explicit authorization, in the case of late payment or nonpayment.

Would you like to use this card to pay for your initial consultation meeting ($750)?*
The charge will include a 3.6% service fee.
Please indicate an alternative form of payment for your initial consultation*
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.

Disclaimer, Release & Acknowledgements

The Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of the Professional Tutoring’s programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

I authorize Professional Tutoring, LLC, to use any work completed by my student (or myself if over 18 years old) in connection with Professional Tutoring, as well as any photos taken of my student (myself) during the coaching process, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below

Consent*
MM slash DD slash YYYY

College Transfer Coaching Registration Agreement

"*" indicates required fields

Step 1 of 6

16%
This field is for validation purposes and should be left unchanged.

Student Information

Student name*
Gender*
MM slash DD slash YYYY
Address*
(504/IEP/Testing Accommodations, etc.) _

Parents Information

Parent 1*
Parent 1*
Parent 2 Name*
Parent 2 Address*

Billing Information

(Person / people responsible for payment)
Billing Address*

College Transfer Coaching Program

The College Transfer Coaching Program may include an initial consultation, research, development of a spreadsheet with customized transfer college options, resume development, a mock interview, essay review, application advice and review, and professional consultation by Julia Ross and her staff.
Program Options*
$750 Deposit due with Registration.

Monthly bills will be provided to Responsible Party. Payment is due within 15 days of billing. Payments received after 15 days will be assessed a $25 late fee. Returned checks will be assessed a $35 fee. In the event that Professional Tutoring, LLC does not receive payment within 30 days of its due date, the undersigned Responsible Party will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to payment due. Interest will accrue at 1.5% per month (18% annually) from due date.

Payment Terms*
Payment Plan Agreement must be completed at Registration

*Responsible Party can change to College Transfer Admissions Program if that rate is preferable for the first 20 hours of service.

Notes and Requirements

Up to one week must be allowed for document review, including essays, resumes, recommendation requests, etc.

Professional Tutoring staff strives to return all calls and emails within 24 business hours. Calls and emails are not answered after business hours, on weekends or holidays.

Much of Professional Tutoring’s interactions, work, and review will be conducted by phone and email.

Professional Tutoring’s Graduate School Coaching service is designed as a guide to help students. Student MUST be very involved in the selection and admissions process. Student is responsible for monitoring and meeting deadlines for individual schools and programs.

Disclaimer, Release & Acknowledgements:

Registration commits the Student and Responsible Party to the services purchased and full payment of the fee. Registration and fees will not be refunded.

The Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of the Professional Tutoring’s programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

Professional Tutoring, LLC provides no guarantee that the Student will be accepted into the college(s) of choice or that the Student will like any/all of the colleges recommended by Professional Tutoring. Instead, the intent of this coaching service is to provide the framework and resources necessary to assist with college transfer placement activities. In no way, is the provider of this service, Professional Tutoring, LLC, liable for any damages or claims in light of non-selection or dislike/mis-match of any college.

Professional Tutoring, LLC employs a number of professional staff and different staff members may work on the Student’s College Transfer Coaching Program services, under the supervision of Julia Ross.

I authorize Professional Tutoring, LLC, to use any work I complete as part of the Professional Tutoring College Transfer Coaching process, as well as any photos taken of myself during that process, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below.

Consent*
MM slash DD slash YYYY

Payment Plan Agreement

Student name*
Payment Plan: **

Payment Terms:

Professional Tutoring accepts payment by cash, check, bank transfer or credit card. All credit card payments will be charged a 3.6% service fee.

Payment for the Initial Consultation is due upon registration and no later than the beginning of the meeting. Monthly payments are due the first of each month. Payment for a la carte services is due within 15 days of billing. Payments received after the 7th of the month, or after 15 days of billing for a la carte services, will be assessed a $25 late fee. Returned checks will be assessed a $35 fee. In the event that Professional Tutoring does not receive payment within 30 days of its due date, the undersigned client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to payment due. Interest will accrue at 1.5% per month (18% annually) from due date. If there are mitigating circumstances, such as sickness or job loss, please be assured that Professional Tutoring, LLC will make every effort to accommodate extenuating circumstances.

Credit Card Guarantee and Payment Method: Professional Tutoring requires that a current, valid credit card be on file to guarantee payment. To avoid late payment and fees, if payment is not received by 7th of the month, your credit card will be charged the monthly payment plus a 3.6% service fee. Professional Tutoring will only charge this card, without explicit authorization, in the case of late payment or nonpayment.

Would you like us to automatically charge your credit card for your monthly payment?*
The charge will include a 3.6% service fee.
Please indicate an alternative form of monthly payment*
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Would you like to use this card to pay your initial deposit? (if applicable)*
The charge will include a 3.6% service fee.
Please indicate an alternative form of payment for initial deposit*
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Consent*
MM slash DD slash YYYY

Academic Coaching Registration Agreement

"*" indicates required fields

Step 1 of 5

20%
This field is for validation purposes and should be left unchanged.

Student Information

Student name*
Gender*
MM slash DD slash YYYY
Address*
(504 / IEP / Testing Accommodations, etc)

Parents Information

Mother's Name*
Mother Address*
Father's Name*
Father Address*

Billing Information

(Person / people responsible for payment)
Billing Address*

Fees & Policies

Initial Intake Fee: $750 for up to three hours of service including Initial Consultation, review of Student information, and initial draft of Student goals and coaching plan.

Weekly Rate: $150 (which includes approximately one hour meeting per week, check-ins to follow up during week, and finalization/revision of Student goals). Meetings can be in person, by telephone, or via Skype. Check-ins can be by phone, email, or text messages.

Additional Meetings or Services: Additional services will be billed at $75 an hour. Professional Tutoring will seek prior approval of Responsible Party before providing any additional services. Responsible Party will be billed separately for any additional services

Coaching Year: The coaching year follows the individual school’s academic year calendar.

Holiday Schedule: Professional Tutoring is open for most federal holidays. During the following dates, we will be closed:**

  • Thanksgiving: Wednesday before holiday – Sunday after holiday
  • Winter Break: Saturday before holiday - Sunday after New Years
  • Spring Break: Saturday before break - Sunday after break**
  • Memorial Day: Monday - as observed on the school calendar

    • ** If requested, Coach at own discretion may continue to provide services during holidays if requested.

    Student Cancellations: Professional Tutoring, LLC understands that cancellations and schedule changes are inevitable and we will do everything possible to accommodate schedule changes. If an appointment needs to be changed, please provide as much notice as possible. If less than 24 hours’ notice is provided, coaching session may be forfeited at discretion of Coach. The Weekly Rate remains unchanged.

    Weather Cancellations: In the case of snow or severe weather, Professional Tutoring does not necessarily follow the Fairfax County Public School schedule. Instead, we see how the roads are several hours before coaching time. Many times, the roads clear during the day and are safe to drive. If the roads are dangerous or impassable, the coaching session will be cancelled by e-mail or phone call, barring power outages at Professional Tutoring. Whenever possible, notices are also posted on our website. If you do not receive a call or e-mail, coaching will continue. Student cancellations are considered forfeitures. If Professional Tutoring cancels due to inclement weather, coaching will be rescheduled where reasonably feasible. In any case, tuition will be due.

    Instructor Information and Cancellation Policy: It is understood that Professional Tutoring, LLC employs a number of professional staff members under the supervision of Julia Ross. In the event of a coach absence, a substitute will be provided or the coaching session will be re-scheduled.

    Termination: The undersigned client will provide Professional Tutoring, LLC one full calendar month notice prior to terminating this Agreement. Notice must be given by the first of the month in order to terminate academic coaching by the first of the following month. For example, termination given on December 15 would trigger a January 1 notice date, and a final termination date of January 31. The last day to provide termination notice during the school year is April 1 (for termination date of April 30). After April 1, tuition will be required through June.

Did you read the fees and Policies information?*

Payment Information

Payment Terms: Professional Tutoring accepts payment by cash, check, bank transfer or credit card. All credit card payments will be charged a 3.6% service fee.

Payment is due the first of each month. Payments received after the 7th of the month will be assessed a $25 late fee. Returned checks will be assessed a $35 fee. In the event that Professional Tutoring does not receive payment within 30 days of its due date, the undersigned client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to payment due. Interest will accrue at 1.5% per month (18% annually) from due date. If there are mitigating circumstances, such as sickness or job loss, please be assured that Professional Tutoring, LLC will make every effort to accommodate extenuating circumstances.

Credit Card Guarantee and Payment Method: Professional Tutoring requires that a current, valid credit card be on file to guarantee payment. To avoid late payment and fees, if payment is not received by 7 th of the month, your credit card will be charged the monthly payment plus a 3.6% service fee. Professional Tutoring will only charge this card without explicit authorization in the case of late payment or nonpayment.

Would you like us to automatically charge your credit card for your monthly payment?*
The charge will include a 3.6% service fee.
Please indicate an alternative form of monthly payment*
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Would you like to use this card to pay your initial intake fee ($750)?*
The charge will include a 3.6% service fee.
Please indicate an alternative form of initial intake fee payment*
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Privacy: If Student’s parents are financially responsible for client’s coaching fees; Student understands and agrees that Coach may provide general updates to Parents, the extent of which is to be determined by the Coach, in Coach’s sole discretion, regarding Student’s progress, missed appointments, Student check-ins, etc.

Acknowledgements and Release:

The Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of the Professional Tutoring’s programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

I authorize Professional Tutoring, LLC, to use any work completed by my student (or myself if over 18 years old) as part of the Professional Tutoring coaching process, as well as any photos taken of my student (myself) during that process, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below.

Consent*
MM slash DD slash YYYY

College Coaching Registration Agreement

"*" indicates required fields

Step 1 of 6

16%
This field is for validation purposes and should be left unchanged.

Student Information

Student name*
Gender*

MM slash DD slash YYYY
This will be the primary contact phone number for your student's account.
Primary Address*
(504/IEP/Testing Accommodations, etc.)

Parents Information

Parent 1 Name*
Parent 1 Address*
Parent 2 Name*
Parent 2 Address*

Billing Information

(Person / people responsible for payment)
Billing Address*

Packages Information

An initial consultation is required for any package. If you have already had and paid for an initial consultation, please choose a package from the bottom of this drop-down. The total will reflect your package minus the $750 for the initial consultation.
Coaching Add-on Services
Price: $250.00
Price: $325.00
Price: $350.00
Price: $1,000.00
Price: $500.00
Hourly Rate
Price: $325.00
Block of five hours (non-package clients)
Price: $1,625.00
Payment Terms for College Coaching Packages and Add-Ons*
Payment Plan Agreement must be completed at Registration

Pricing listed here for Coaching Add-on Services is significantly discounted from A la Carte rates and is applicable only with the purchase of a Coaching package. Clients may convert to a larger program and may also purchase Add-on Services. Additionally, A la Carte Services at the rate of $325 an hour can be added to any College Coaching package for clients who desire more support. For clients not in a college coaching package, A la Carte Services will be billed in five-hour blocks ($1625) based on the desired services.

“A la Carte” college coaching services are any services purchased in addition to or instead of a predefined college coaching or high school coaching package. All A la Carte Services, unless otherwise agreed in writing, are billed at a rate of $325 per hour. These services could include additional essay reviews, intensive essay development sessions, advocacy or correspondence with colleges, additional meetings with the admissions consultant, or any other services as agreed upon by Professional Tutoring and the client. Billing will include the time spent delivering any requested services, as well as any and all necessary time spent preparing for the delivery of said services, including research and correspondence. Payment for A la Carte Services is due within 15 days of billing.

Disclaimer, Release & Acknowledgements:

Registration commits the Student and Parents to the services purchased and full payment of the fee. No Fees will be refunded.

The Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of the Professional Tutoring’s programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

Professional Tutoring, LLC, provides no guarantee that the Student will be accepted into or receive merit or financial aid from the college(s) of choice or that the Student will like any/all of the universities recommended by Professional Tutoring, LLC. Instead, the intent of this coaching service is to provide the framework and resources necessary to assist with college placement activities. In no way is the provider of this service, Professional Tutoring, LLC, liable for any damages or claims in light of non-selection for admission or scholarships or dislike of any college or university. Substitutions of service deliverables are not permitted in the Professional Tutoring College Coaching Packages.

Professional Tutoring, LLC employs a number of professional staff and different staff members may work on a Student’s College Coaching services.

I authorize Professional Tutoring, LLC, to use any work completed by my student (or myself if over 18 years old) as part of the Professional Tutoring College Coaching process, as well as any photos taken of my student (myself) during that process, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge receipt of and agree to Professional Tutoring’s College Coaching Notes and Requirements. I understand and agree to work within the guidelines and Final Deadlines specified in the College Coaching Checklist. I understand that missing Professional Tutoring Final Deadlines may forfeit applicable services. Any deadline extension requests must be submitted in writing before Final Deadlines with justification to Professional Tutoring, LLC for Professional Tutoring’s consideration. Professional Tutoring, LLC reserves the right not to extend deadlines.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below.

Consent*
MM slash DD slash YYYY

Payment Plan Agreement

Would you like a payment plan?*
If so, our office will contact you to make arrangements.
Would you like us to automatically charge your credit card for your monthly payment?*
The charge will include a 3.6% service fee.
Please indicate an alternative form of monthly payment*
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Would you like to use this card to pay your initial deposit? (if applicable)*
The charge will include a 3.6% service fee.
Please indicate an alternative form of payment for your initial deposit*
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Consent*
MM slash DD slash YYYY

Notes & Requirements

1. Please allow one week for document review, including essays, resumes, recommendation requests, etc. Clients may request document review with a turnaround time of less than one week, and Professional Tutoring will do its best to accommodate this request, but may be unable to do so. In the event that Professional Tutoring is able to accommodate the request, the accelerated processing time will incur a $150 rush fee.

2. Professional Tutoring staff strives to return all calls and emails within two business days. Calls and emails are not answered after business hours, on weekends or holidays. In the event that a phone call or email is not returned/acknowledged within two business days, clients should call again or resend email.

3. Much of Professional Tutoring’s interactions, work, and review will be conducted by phone and email. We will do our best to keep the email flowing with pertinent information and deadlines as they approach.

4. The Professional Tutoring College Coaching service is designed as a guide to help students. Student and Parents MUST be very involved in the college selection and admissions process. Student and Parents are responsible for monitoring and meeting deadlines, both for Professional Tutoring College Coaching Program and for individual colleges and associated programs, including application, scholarship, and high school guidance deadlines.

5. We will provide both Optimal and Final Deadlines in Professional Tutoring College Coaching Checklist. The Optimal Deadlines are established to help students in the Go-Getter, All-Inclusive, and Elite Applicant Programs meet the Professional Tutoring College Coaching goal of completing all applications by mid-fall. Some of the Checklist deadlines are not related to application deadlines and/or are prior to college deadlines as our further goal is to position students to be eligible for and/or compete for merit scholarships in the fall of senior year. While all assignments have optimal deadlines, not all assignments have final deadlines. We have assigned final deadlines for mission-critical steps that require Professional Tutoring review and support, including essay review and advocacy calls to colleges. The final deadline for all essay reviews and advocacy is November 15th. Unless other arrangements are made, individual services terminate with final deadlines; fees will not be refunded. Clients can elect to re-purchase services later in the year.

6. Professional Tutoring supports students in earning merit scholarships through individual colleges’ admissions and financial aid offices. Professional Tutoring does not research departmental or community scholarships and does not specialize in need-based financial aid. Professional Tutoring cannot and does not guarantee merit aid or financial aid.

7. Our College Coaching packages do not allow for any substitution of services. Each package provides a set package of deliverables. Any additional services outside of your selected package must be purchased at our Add-on or A la Carte Services rates.

Consent*
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High School Coaching - Registration

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This field is for validation purposes and should be left unchanged.

Student Information

Student name*
Gender*
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Address*
(504/IEP/Testing Accommodations, etc.)

Parents Information

Mother Name*
Mother Address*
Father Name*
Father Address*

Billing Information

(Person / people responsible for payment)
Billing Address*

Packages Information

High School Coaching Packages
($1,250 + $750 Initial Consultation)
Price: $2,000.00
($4,000 + $750 Initial Consultation)
Price: $4,750.00
Price: $750.00
** Initial consultation fee is applied to your purchase of any of the packages above
Price: $500.00
Hourly Rate
Price: $325.00
Payment Terms for High School Coaching Packages and A la Carte Services:*
Payment Plan Agreement must be completed at Registration
Would you like us to automatically charge your credit card for your deposit?*
The charge will include a 3.6% service fee.
Please indicate an alternative form of deposit payment
A la Carte Services at the rate of $325 an hour can be added to any High School Coaching package for clients who desire more support. “A la Carte” High School Coaching services are any services purchased in addition to or instead of a predefined High School Coaching package. All A la Carte Services, unless otherwise agreed in writing, are billed at a rate of $325 per hour. These services may include additional essay reviews, intensive essay development sessions, advocacy or correspondence with private high schools, additional meetings with the Professional Tutoring consultant, or any other services as agreed upon by Professional Tutoring and the client. Billing will include the time spent delivering any requested services, as well as any and all necessary time spent preparing for the delivery of said services, including research and correspondence. Payment for A la Carte Services is due within 15 days of billing.

Disclaimer, Release & Acknowledgements:

Registration commits the Student and Parents to the services purchased and full payment of the fee. No Fees will be refunded.

The Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of the Professional Tutoring’s programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

Professional Tutoring, LLC, provides no guarantee that the Student will be accepted into or receive merit or financial aid from the school(s) (or eventually college(s)) of choice or that the Student will like any/all of the secondary schools or colleges recommended by Professional Tutoring, LLC. Instead, the intent of this coaching service is to provide the framework and resources necessary to assist with placement activities. In no way is the provider of this service, Professional Tutoring, LLC, liable for any damages or claims in light of non-selection for admission or scholarships or dislike of any secondary school or college. Substitutions of service deliverables are not permitted in the Professional Tutoring High School Coaching Packages.

Professional Tutoring, LLC employs a number of professional staff and different staff members may work on a Student’s High School Coaching services.

I authorize Professional Tutoring, LLC, to use any work completed by my student (or myself if over 18 years old) as part of the Professional Tutoring High School Coaching process, as well as any photos taken of my student (myself) during that process, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge receipt of and agree to Professional Tutoring’s High School Coaching Notes and Requirements. I understand and agree to work within the guidelines and Final Deadlines specified in the High School Coaching Checklist. I understand that missing Professional Tutoring Final Deadlines may forfeit applicable services. Any deadline extension requests must be submitted in writing before Final Deadlines with justification to Professional Tutoring, LLC for Professional Tutoring’s consideration. Professional Tutoring, LLC reserves the right not to extend deadlines.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below.

Consent*
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Payment Plan Agreement

Payment Plan: **
(minimum of $750.00)
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will be made on the first of each month
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((total – deposit)/# of payments).
** Minimum monthly payment: $400
** Full program payment is due by December 1
** To be confirmed by PT staff.

Payment Terms:

Registration for the class commits the student and family to the full six-month course fees.

Payment for the Initial Consultation is due upon registration and no later than the beginning of the meeting. Monthly payments are due the first of each month. Payment for A la Carte Services is due within 15 days of billing. Payments received after the 7th of the month, or after 15 days of billing for A la Carte Services, will be assessed a $25 late fee. Returned checks will be assessed a $35 fee. In the event that Professional Tutoring does not receive payment within 30 days of its due date, the undersigned client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to payment due. Interest will accrue at 1.5% per month (18% annually) from due date. If there are mitigating circumstances, such as sickness or job loss, please be assured that Professional Tutoring, LLC will make every effort to accommodate extenuating circumstances.

Credit Card Guarantee and Payment Method: Professional Tutoring requires that a current, valid credit card be on file to guarantee payment. To avoid late payment and fees, if payment is not received by 7th of the month, or after 15 days of billing for A la Carte services, your credit card will be charged the monthly payment plus a 3.6% service fee. Professional Tutoring will only charge this card, without explicit authorization, in the case of late payment or nonpayment.

Would you like us to automatically charge your credit card for your monthly payment?*
The charge will include a 3.6% service fee.
Please indicate an alternative form of monthly payment
Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.
Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Consent*
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Notes & Requirements

1. Please allow one week for document review, including essays, resumes, recommendation requests, etc. Clients may request document review with a turnaround time of less than one week, and Professional Tutoring will do its best to accommodate this request, but may be unable to do so. In the event that Professional Tutoring is able to accommodate the request, the accelerated processing time will incur a $150 rush fee.

2. Professional Tutoring staff strives to return all calls and emails within two business days. Calls and emails are not answered after business hours, on weekends or holidays. In the event that a phone call or email is not returned/acknowledged within two business days, clients should call again or resend email.

3. The best way to communicate with us is through our office phone number (703-830-7037) and business email addresses ([email protected]). While our staff members do sometimes place outgoing calls on their personal devices to communicate with clients when out of the office, we ask that you not use our personal cell phones.

4. Much of Professional Tutoring’s interactions, work, and review will be conducted by phone and email. We will do our best to keep the email flowing with pertinent information and deadlines as they approach.

5. Professional Tutoring’s High School Coaching service is designed as a guide to help students. Student and Parents MUST be very involved in the High School selection and admissions process. Student and Parents are responsible for monitoring and meeting deadlines for individual schools and programs.

6. Professional Tutoring supports students in earning merit scholarships through individual colleges’ admissions and financial aid offices. Professional Tutoring does not provide information/research regarding scholarships from secondary schools. Professional Tutoring does not research departmental or community scholarships and does not specialize in need-based financial aid. Professional Tutoring cannot and does not guarantee merit aid or financial aid.

7. Our High School Coaching packages do not allow for any substitution of services. Each provides a set package of deliverables. Any additional services outside of your selected package must be purchased at our A la Carte Services rate.

Consent*
MM slash DD slash YYYY