Student Information Student name*
First
Last
Gender* Primary Address*
Other Information:*
(504 / IEP / Testing Accommodations, etc)
Parents Information Parent 1 Name*
First
Last
Parent 1 Address*
Same as Student's Address
Parent 2 Name*
First
Last
Parent 2 Address*
Same as Student's Address
Billing Information Billing Address*
Same as Student's Address
Tutoring Plan Preferred Schedule (Day & Time)* (Subject to change. We will confirm availability)
Tutoring Test Prep Hours/Rates
Full Time/hourly Students can do 2 hourly sessions after which they will be required to save a monthly spot.)
Advanced Subjects Hours/Rates
Full Time/hourly (Students can do 2 hourly sessions after which they will be required to save a monthly spot.)
College Student One-On-One Virtual Tutoring
One-On-One Virtual/hourly Tutoring sessions are two hours each. The hourly rate is only available when there is no full-time tutoring spot open or on a short-term one- to two-week trial basis. Once a full-time spot becomes available or the trial period ends, students who continue with tutoring will be considered full-time and will be accorded the lower full-time rates listed above.
Tutoring Policy:
Business Hours: We are in the office Monday through Friday, and available by phone/email, generally from 9:00 am to 5:00 pm. Saturday and Sunday, the office is closed.
Tutoring Year and Rates: The tutoring year follows an academic calendar, beginning Tuesday, September 8, 2026. and ending Thursday, June 10, 2027. The full-time rates are annualized based on this nine-and-a-half-month period; each month September through May is considered one-ninth of the school year. Nine equal installments are due from September through May, regardless of the number of weeks in a month or if there are holidays in a month (see holiday schedule below). To accommodate students’ final exams, we will offer tutoring at our regular schedule June 1-10, 2027, and will charge one-half of a month’s tuition for all students who have not given termination notice by May 1, 2027. Students who begin tutoring after the school year begins will pay the same monthly rates. The tutoring fee includes reasonable interaction with teachers (at a parent’s request) and parents as well as lesson preparation and research. Administration of testing, including SAT, ACT, SSAT, HSPT, GRE, GMAT, PSAT, etc., is billed at the hourly tutoring rate.
Tutoring Appointments: All tutoring appointment requests must be made through the Professional Tutoring office by phone at 703-830-7037, or by email at [email protected]
Holiday Schedule: Professional Tutoring is open for most federal holidays. During the following dates, we will not hold tutoring sessions:
Thanksgiving: Tuesday, Nov. 24 – Sunday, Nov. 29, 2026
Winter Break: Saturday, Dec. 19, 2026 – Saturday, Jan. 2, 2027
Spring Break:** Saturday, March 20 – Sunday, March 28, 2027
Memorial Day: Sunday, May 30, and Monday, May 31, 2027
** Spring Break: Accommodations will be made for students in private school or college who have different schedules.
Federal/School Holidays: Many families travel or make plans for federal/student holidays. Tutoring sessions which fall on these holidays will be considered optional for students. This means that tutoring will be available on the scheduled dates but make-up sessions will not be available. Students may not
“bank” these hours.
Student Cancellations: : In this busy metropolitan area, we all struggle with our kids’ heavily loaded schedules, not to mention our own. Professional Tutoring, LLC understands that cancellations and schedule changes are inevitable, and we will do everything possible to accommodate schedule changes. We ask for as much advance notice as possible. With all of this in mind, please respect the following requirements:
Call or email as early as possible. If there is no answer, leave a detailed message. Greater than 24-hour notice: make-up session permitted.
Less than 24-hour notice: tutoring session forfeited.
Sunday/Monday cancellation: required by close of business on Thursday.Banking a Session: When a student is not able to attend a tutoring session and gives the requisite notice, Professional Tutoring provides two opportunities:
Attending virtually during their scheduled session: OR
Banking the session for later use under the following protocols:
Banked sessions must be used within two months following the missed session.
Banked sessions are usable during the student’s active tutoring tenure or by the end of the current academic year, whichever comes first.
Banked sessions may not be used in lieu of tendering the monthly tuition payment.
Professional Tutoring puts their best effort into rescheduling students’ banked sessions, generally offering two make-up opportunities.
In the case that a client declines two or more make-up opportunities offered by Professional Tutoring, the banked sessions will be forfeited.
Weather Cancellations: In the case of snow or severe weather, Professional Tutoring does not necessarily follow the Fairfax County Public School schedule. Instead, we see how the roads are several hours before tutoring. Many times, the roads clear during the day and are safe to drive. . If the roads are dangerous or impassable, tutoring will be cancelled and a make-up session will be scheduled. Students and parents will be notified by e-mail or phone call. Whenever possible, notices are also posted on our website. If you do not receive a call or e-mail, tutoring will continue as normal. When tutoring is offered (in-person or virtually), student cancellations are considered forfeitures and are not eligible for banking or make-ups. If Professional Tutoring cancels tutoring due to inclement weather or power outages, tutoring will be rescheduled where reasonably feasible. In any case, tuition will be due.
Instructor Information and Cancellation Policy: It is understood that Professional Tutoring, LLC employs a number of professional staff members under the supervision of Julia Ross. In the event of an instructor absence, a substitute teacher will provide tutoring. If no substitute is available, you will receive a phone call or email with information.
Terminating Services or Decreasing Hours: The undersigned client will provide Professional Tutoring, LLC, one full calendar month notice prior to terminating this Agreement or decreasing the number of weekly tutoring sessions. Notice must be given by the first of the month in order to terminate or decrease tutoring by the first of the following month. For example, termination given on December 15 would trigger a January 1 notice date, and a final termination date of January 31. The last day to provide a termination or decrease of hours notice during the school year is May 1 (for termination date of May 31). After May 1, tuition will be required through June 10.
Did you read the tutoring policy information*
Payment Information Payment Plan (Check One): *** ** To be confirmed by PT staff.
Would you like us to automatically charge your credit card for your monthly payment?* The charge will include a 3.6% service fee.
Please indicate an alternative form of payment* Make checks payable to Professional Tutoring, LLC.
Checks should be mailed to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.
Consent* I agree to the terms outlined in this Agreement.*
