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All Professional Tutoring merchandise

All merchandise is custom embroidered with our “P” logo.

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Backpack
$55.00
Baseball Cap or “Dad Hat”
$12.00
Beanie
$12.00
Visor
$10.00
Long Sleeve T-Shirt
$25.00
Short-Sleeve T-shirt
$20.00
Sweatpants
$45.00
Hoodie Sweatshirt
$40.00
Crewneck Sweatshirt
$30.00
Pom Pom Beanie
$12.00
Bucket Hat
$35.00

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Chemistry
Physics
Statistics
IB Math
Calculus

SAT
ACT

Admissions and Career Coaching:

High School Admissions Coaching (private and magnet)
College Admissions Coaching
College Student Support Services (college and graduate students)
Graduate Admissions Coaching
Career Coaching

Contact Info

Professional Tutoring, LLC
5641 Burke Centre Parkway, Suite 208
Burke, VA 22015
Phone: (703) 830-7037
[email protected]

© 2025 Julia Ross Professional Tutoring via WordPress Web Design Agency

Academic Year Tutoring Registration Agreement

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Comments

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Student Information

Student name*

First Last

Gender*

M

F

Non-Binary

Other

School*

Graduation Year*

Birthdate*

MM slash DD slash YYYY

Primary Phone Number

This will be the primary contact phone number for your student's account.

Primary Address*

Street Address Address Line 2 City State ZIP Code

Student's Cell Phone*

Email*

Other Information:*

(504 / IEP / Testing Accommodations, etc)

Parents Information

Parent 1 Name*

First Last

Parent 1 Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

Parent 1 Office Phone*

Parent 1 Cell Phone*

Parent 1 Email Address*

Parent 2 Name*

First Last

Parent 2 Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

Parent 2 Office Phone*

Parent 2 Cell Phone*

Parent 2 Email Address*

Billing Information

Billing Name*

(Person / people responsible for payment)

Billing Email*

Billing Phone Number*

Billing Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

How did you hear about us?*

Tutoring Plan

This field is hidden when viewing the form

Subject*

Please choose the subjects you or your student requires help in.

Subject*

(And any other subject determined appropriate by student, parent or tutor)

Preferred Schedule (Day & Time)*

(Subject to change. We will confirm availability)

Sunday 1:00-3:00pm (available beginning in November)

Sunday 3:00-5:00pm

Tuesday 3:15-5:15pm

Tuesday 5:15-7:15pm

Wednesday 3:15-5:15pm

Wednesday 5:15-7:15pm

Wednesday 7:15-9:15pm

Thursday 3:30-5:30pm

Tutoring Test Prep

SSAT

HSPT

GMAT

GRE

PSAT

SAT

ACT

Hours/Rates (Check One)

Full Time/hourly

2 hours per week: $460/month

4 hours per week: $910/month

6 hours per week: $1360/month

8 hours per week: $1810/month

$65.00 per hour

Students can do 2 hourly sessions after which they will be required to save a monthly spot.)

The following advanced subjects will be charged at the rates below.

All AP/IB subjects
Multivariable Calculus
Linear Algebra
Any community college or university class

Advanced Subjects Hours/Rates (Check One)

Full Time/hourly

2 hours per week: $600/month

4 hours per week: $1200/month

6 hours per week: $1800/month

8 hours per week: $2400/month

$85.00 per hour

(Students can do 2 hourly sessions after which they will be required to save a monthly spot.)

Tutoring sessions are two hours each. The hourly rate is only available when there is no full-time tutoring spot open or on a short-term one- to two-week trial basis. Once a full-time spot becomes available or the trial period ends, students who continue with tutoring will be considered full-time and will be accorded the lower full-time rates listed above.

Tutoring Policy:

Business Hours: We are in the office Monday through Friday, and available by phone/email, generally from 9:00 am to 5:00 pm. Saturday and Sunday, the office is closed.

Tutoring Year and Rates: The tutoring year follows an academic calendar, beginning in September and ending June 11. The full-time rates are annualized based on this nine-and-a-half-month period; each month September through May is considered one-ninth of the school year. Nine equal installments are due from September through May, regardless of the number of weeks in a month or if there are holidays in a month (see holiday schedule below). To accommodate students’ final exams, we will offer tutoring at our regular schedule June 1-11, 2026, and will charge one-half of a month’s tuition for all students who have not given termination notice by May 1, 2026. Students who begin tutoring after the school year begins will pay the same monthly rates. The tutoring fee includes reasonable interaction with teachers (at a parent’s request) and parents as well as lesson preparation and research. Administration of testing, including SAT, ACT, SSAT, HSPT, GRE, GMAT, PSAT, etc., is billed at the hourly tutoring rate.

Tutoring Appointments: All tutoring appointment requests must be made through the Professional Tutoring office by phone at 703-830-7037, or by email at [email protected]. Under no circumstances are appointments to be made directly with tutors.

Holiday Schedule: Professional Tutoring is open for most federal holidays. During the following dates, we will not hold tutoring sessions:

Thanksgiving: Wednesday, Nov. 26 – Sunday, November 30, 2025
Winter Break: Saturday, Dec. 20, 2025 – Sunday, Jan. 4, 2026
Spring Break:** Saturday, March 28 – Sunday, April 5, 2026
Memorial Day: Sunday, May 24, and Monday, May 25, 2026

** Spring Break: Accommodations will be made for students in private school or college who have different schedules.

Federal/School Holidays: Many families travel or make plans for federal/student holidays. Tutoring sessions which fall on these holidays will be considered optional for students. This means that tutoring will be available on the scheduled dates but make-up sessions will not be available. Students may not “bank” these hours.

Student Cancellations: : In this busy metropolitan area, we all struggle with our kids’ heavily loaded schedules, not to mention our own. Professional Tutoring, LLC understands that cancellations and schedule changes are inevitable, and we will do everything possible to accommodate schedule changes. We ask for as much advance notice as possible. With all of this in mind, please respect the following requirements:

Call or email as early as possible. If there is no answer, leave a detailed message.
Greater than 24-hour notice: make-up session permitted.
Less than 24-hour notice: tutoring session forfeited.
Sunday/Monday cancellation: required by close of business on Thursday.

Banking a Session: When a student is not able to attend a tutoring session and gives the requisite notice, Professional Tutoring provides two opportunities:

Attending virtually during their scheduled session: OR
Banking the session for later use under the following protocols:
- Banked sessions must be used within two months following the missed session.
- Banked sessions are usable during the student’s active tutoring tenure or by the end of the current academic year, whichever comes first.
- Banked sessions may not be used in lieu of tendering the monthly tuition payment.
- Professional Tutoring puts their best effort into rescheduling students’ banked sessions, generally offering two make-up opportunities.
- In the case that a client declines two or more make-up opportunities offered by Professional Tutoring, the banked sessions will be forfeited.

Weather Cancellations: In the case of snow or severe weather, Professional Tutoring does not necessarily follow the Fairfax County Public School schedule. Instead, we see how the roads are several hours before tutoring. Many times, the roads clear during the day and are safe to drive. . If the roads are dangerous or impassable, tutoring will be cancelled and a make-up session will be scheduled. Students and parents will be notified by e-mail or phone call. Whenever possible, notices are also posted on our website. If you do not receive a call or e-mail, tutoring will continue as normal. When tutoring is offered (in-person or virtually), student cancellations are considered forfeitures and are not eligible for banking or make-ups. If Professional Tutoring cancels tutoring due to inclement weather or power outages, tutoring will be rescheduled where reasonably feasible. In any case, tuition will be due.

Instructor Information and Cancellation Policy: It is understood that Professional Tutoring, LLC employs a number of professional staff members under the supervision of Julia Ross. In the event of an instructor absence, a substitute teacher will provide tutoring. If no substitute is available, you will receive a phone call or email with information.

Terminating Services or Decreasing Hours: The undersigned client will provide Professional Tutoring, LLC, one full calendar month notice prior to terminating this Agreement or decreasing the number of weekly tutoring sessions. Notice must be given by the first of the month in order to terminate or decrease tutoring by the first of the following month. For example, termination given on December 15 would trigger a January 1 notice date, and a final termination date of January 31. The last day to provide a termination or decrease of hours notice during the school year is May 1 (for termination date of April 31). After May 1, tuition will be required through June 11.

Did you read the tutoring policy information*

Yes, I read & understood the tutoring policy information

Payment Information

Payment Plan (Check One): ***

Full Year: September through June 11, Full payment due 9/1/2025 – 10% discount (9.5 months)

Semester: 9/1/2025 and/or 2/1/2026 – 5% discount (Fall – 5 months, Spring – 4.25 months)

Monthly: Due the first of each month

** To be confirmed by PT staff.

Payment Terms: Professional Tutoring accepts payment by cash, check, bank transfer or credit/debit card. All credit/debit card payments will be charged a 3.6% service fee.

Payment is due the first of each month. Payments received after the seventh of the month will be assessed a $25 late fee. Returned checks will be assessed a $35 fee. In the event that Professional Tutoring does not receive payment within 30 days of its due date, the undersigned client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to payment due. Interest will accrue at 1.5% per month (18% annually) from due date. If there are mitigating circumstances affecting the tuition payments, such as sickness or job loss, please be assured that Professional Tutoring, LLC will consider such extenuating circumstances.

Credit Card Guarantee and Payment Method: Professional Tutoring requires that a current, valid credit be on file to guarantee payment. To avoid late payment and fees, if payment is not received by the seventh of the month, your credit card will be charged the monthly payment plus a 3.6% service fee.

Professional Tutoring will only charge this card without explicit authorization in the case of late payment or nonpayment.

Auth

Credit Card*

Card Details

Cardholder Name

Would you like us to automatically charge your credit card for your monthly payment?*

Yes

No

The charge will include a 3.6% service fee.

Please indicate an alternative form of payment*

Cash

Check

Bank Transfer

Make checks payable to Professional Tutoring, LLC.

Checks should be mailed to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.

Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.

Acknowledgements and Release:

The Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of the Professional Tutoring’s programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

I authorize Professional Tutoring, LLC, to use any work completed by my student (or myself, if over 18 years old) in connection with Professional Tutoring, as well as any photos taken of my student (myself) during tutoring, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below.

Consent*

I agree to the terms outlined in this Agreement.*

Signature Parent*

Signature Student*

Date*

MM slash DD slash YYYY

Δ

Rising Seniors (class of 2023) - Preparation Course for the SAT and ACT Exams Registration Agreement

"*" indicates required fields

Step 1 of 6

16%

X/Twitter

This field is for validation purposes and should be left unchanged.

Student Information

Student name*

First Last

Gender*

M

F

School and Grade*

Graduation Year*

Birthdate*

MM slash DD slash YYYY

Address*

Street Address Address Line 2 City State ZIP Code

Student's Home Phone*

Student's Cell Phone*

Student's Email*

College Board/ACT Org. Approved Accommodations*

Yes

No

Pending

Specify*

Other Information:*

(504/IEP, etc.)

Parents Information

Mother Name*

First Last

Mother Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

Mother Office Phone

Mother's Cell Phone*

Mother Email Address*

Father Name*

First Last

Father Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

Father Office Phone

Father's Cell Phone*

Father Email Address*

Billing Information

Billing Name*

(Person / people responsible for payment)

Billing Email*

Billing Phone Number*

Billing Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

How did you hear about us?*

Course Information

Course Goals: Strong, knowledge-based preparation for SAT & ACT Exams.

Fall SAT/ACT Preparation, July 19 – November 1

Target Test Dates:
SAT Exam: October 1, 2022, and November 5, 2022
ACT Exam: September 10, 2022, and October 22, 2022

Schedule: Diagnostic SAT & ACT Testing: Tuesday, July 19, and Thursday, July 21, 2022 Mondays, 9:00-10:30 AM, Wednesdays, 7:00-8:30 PM, July 20-September 7 No class on Monday, August 22, 29, or September 5 (Start of FCPS school year). Tuesdays, 7:00-8:30 PM, September 13-November 1 Includes at least two additional full practice exams (tests published by the College Board and ACT Organization).

Practice Testing: One diagnostic SAT and ACT exam and at least two additional full practice exams (tests published by the College Board and ACT organization). Above schedule may change to accommodate testing.

Practice SAT and ACT Exams are scheduled several weeks apart, with dates and times clearly noted on your Syllabus, which students will receive at the beginning of the course. These exams replicate the actual College Board or ACT test setting, are proctored by PT staff, and attendance is mandatory. Scheduling "make-up" practice exams is difficult and incurs additional fees for rental space, proctors and scoring. All students with unexcused absences from practice exams will be charged a $50.00 administrative fee for a make-up exam sitting. Students must take their practice exams under our supervision to ensure a clean score; exceptions to this policy will be evaluated only on an emergency, case-bycase basis. Unexcused absences include high school/club sports practices, games or tournaments; family vacations; part-time job shifts; babysitting, job training, etc. Excused absences will require official documentation such as a doctor's note. Please review your syllabus carefully and plan your family events and travel accordingly.

Materials: Professional Tutoring’s SAT Preparation Workbook, Professional Tutoring’s SAT/ACT binder, grammar workbook, the College Board’s Official SAT Study Guide & ACT’s The Official ACT Prep Guide, Professional Tutoring backpack.

Fees:

Registration: $450 due at registration, non-refundable.

Tuition: $1500 for full course (does not include $450 registration fee), July 19 – November 1.

Discount: $50 discount offered if registration and total tuition is remitted by Aug. 1, 2022.

Parent Responsibilities: This course is based on students improving their core knowledge of critical reading, vocabulary, algebra, geometry, editing and grammar and the type of questions asked on the SAT and ACT exams. It is very important that each student study diligently – approximately one to two hours of homework and two hours of vocabulary review and practice each week. Parents may help by quizzing their children on vocabulary and using the newly acquired words at home.

The Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of the Professional Tutoring’s programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

Make-ups: Professional Tutoring accommodates make-up sessions for individual students in extenuating circumstances (long-term illnesses/emergencies which result in missing three or more sequential classes). Make-ups are NOT provided for discretionary absences including extra-curricular activities, sports, and family obligations. Check website or email for weather related changes.

Did you read the Course information*

Yes, I read & understood the course information

Acknowledgements and Release:

It is understood that Professional Tutoring, LLC, employs a number of professional staff and that different staff members may work with students on SAT/ACT Preparation, under the supervision of Julia Ross.

I authorize Professional Tutoring, LLC, to use any work completed by my student (or myself if over 18 years old) as part of the Professional Tutoring SAT/ACT Preparation Course, as well as any photos taken of my student (myself) during that course, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below.

Consent*

I agree to the terms outlined in this Agreement.

Signature Parent*

Signature Student*

Date*

MM slash DD slash YYYY

Fee & Payment Agreement

Fees

Registration Fee: $450

Tuition: $1500

Discount: $50 Full Payment Discount (if applicable)

Total: to be confirmed by PT Office via invoice/email

Will you be paying in full or with our monthly payment plan?

Pay in full: Registration Fee + Tuition – Discount = $1900

Pay monthly: Registration Fee due at time of registration, Tuition divided into 3 equal monthly installments of $500 due August 1, September 1, October 1.

Payment Terms: Space in class will be reserved upon submission of this Agreement and payment of the registration fee.

Registration for the class commits the student and family to the full six-month course fees.

Professional Tutoring accepts payment by cash, check, bank transfer or credit card. All credit card payments will be charged a 3.6% service fee.

The total tuition payment for the student is due and owed at the time of registration, in order to reserve his or her spot in a class, but as courtesy we allow our Clients to pay the remaining tuition amounts owed (after payment of the Registration Fee) in three monthly installments. This payment is due on the first of each month. Payments received after the 7th of the month will be assessed a $25 late fee. However, in the event that Professional Tutoring does not receive any tuition installment payment within 30 days of its due date, then all of the remaining tuition installment payments shall then immediately become due and payable—and thereafter the Client will not be allowed to continue to pay tuition in installments. In addition, the Client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to all payments due, and interest for late tuition payments will accrue at 1.5% per month (18% annually) from the due date of the payment. Also, all returned or dishonored checks and credit/debit card charges shall incur an administrative fee of $40. If there are mitigating circumstances affecting the tuition payments, such as sickness or job loss, please be assured that Professional Tutoring, LLC will consider such extenuating circumstances.

Credit Card Guarantee and Payment Method: Professional Tutoring requires that a current, valid credit be on file to guarantee payment. To avoid late payment and fees, if payment is not received by the seventh of the month, your credit card will be charged the monthly payment plus a 3.6% service fee.

Professional Tutoring will only charge this card without explicit authorization in the case of late payment or nonpayment.

Credit Card*

Card Details

Cardholder Name

Auth

Would you like us to automatically charge your credit card for your monthly payment?

Yes

No

The charge will include a 3.6% service fee.

Please indicate an alternative form of monthly payment

Cash

Check

Bank Transfer

Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.

Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.

Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.

Would you like to use this card to pay your registration fee?

Yes

No

The charge will include a 3.6% service fee.

Please indicate an alternative form of payment for registration fee

Cash

Check

Bank Transfer

Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.

Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.

Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.

Consent*

I acknowledge that I have read this Payment Agreement and understand all applicable fees and payment terms. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Payment Agreement before signing below. I agree to the terms outlined in this Agreement.

Signature Student*

Signature Parent*

Date

MM slash DD slash YYYY

Δ

"First Class" (September-May) Preparation Course for the SAT and ACT Exams Registration Agreement

"*" indicates required fields

Instagram

This field is for validation purposes and should be left unchanged.

Student Information

Student name*

First Last

Gender*

M

F

Non-Binary

Other

School*

Graduation Year*

Birthdate*

MM slash DD slash YYYY

Primary Address*

Street Address Address Line 2 City State ZIP Code

Student's Cell Phone*

Student's Email*

College Board Approved Accommodations*

Yes

No

Pending

ACT Org. Approved Accommodations*

Yes

No

Pending

Please Specify Accomodations*

Other Information:*

(504/IEP, etc.)

Parents Information

Parent 1 Name*

First Last

Parent 1 Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

Parent 1 Phone

Parent 1 Cell Phone*

Parent 1 Email Address*

Parent 2 Name*

First Last

Parent 2 Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

Parent 2 Phone

Parent 2 Cell Phone*

Parent 2 Email Address*

Billing Information

Billing Name*

(Person / people responsible for payment)

Billing Email*

Billing Phone Number*

Billing Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

How did you hear about us?*

Course Information

Course Goals: Strong, knowledge-based preparation for SAT & ACT Exams.

Schedule: Sundays, from September 14, 2025, through May 24, 2026
from 5:15 - 7:15pm OR 7:15 - 9:15pm
(except for FCPS breaks and holiday weekends, as announced)

Target Test Dates:
PSAT/NMSQT Exam: October 2025
SAT Exam: May & June 2026
ACT Exam: April & June or June & July 2026

Practice Testing: One diagnostic SAT and ACT exam and at least three additional full practice exams (tests published by College Board and ACT organization). Above schedule may change to accommodate testing.

Practice SAT and ACT Exams are scheduled on Saturday mornings several months apart. Dates and times are clearly noted on your Syllabus. These exams replicate the actual College Board or ACT test setting, are proctored by PT staff, and attendance is mandatory. Scheduling "make-up" practice exams is difficult and incurs additional fees for rental space, proctors and scoring. All students with unexcused absences from practice exams will be charged a $50.00 administrative fee for a make-up exam sitting. Students must take their practice exams under our supervision to ensure a clean score; exceptions to this policy will be evaluated only on an emergency, case-by-case basis. Unexcused absences include high school/club sports practices, games or tournaments; family vacations; part-time job shifts; babysitting, job training, etc. Excused absences will require official documentation such as a doctor's note. Please review your syllabus carefully and plan your family events and travel accordingly.

Materials: Professional Tutoring’s Preparation Workbook, Professional Tutoring’s SAT/ACT binder, grammar workbook, the College Board’s Official SAT Study Guide & ACT’s The Official ACT Prep Guide, Professional Tutoring backpack.

Parent Responsibilities: This course is based on the students improving their core knowledge of critical reading, vocabulary, algebra, geometry, essay writing, editing and grammar and the type of questions asked on the SAT and ACT exams. It is very important that each student study diligently – approximately one to two hours of homework and two hours of vocabulary review and practice each week. Parents may help by quizzing their children on vocabulary and using the newly acquired words at home.

The Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of the Professional Tutoring’s programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

Make-ups: Professional Tutoring accommodates make-up sessions for individual students in extenuating circumstances (long-term illnesses/emergencies which result in missing three or more sequential classes). Make-ups are not provided for discretionary absences including extra-curricular activities, sports, and family obligations. Check website or email for weather related changes. For make-up testing, please refer to the policy above listed under “Practice Testing.”

Time Slot Preference*

Sundays 5:15 - 7:15pm

Sundays 7:15 - 9:15pm

Did you read the Course information*

Yes, I read & understood the course information

Acknowledgements and Release:

It is understood that Professional Tutoring, LLC, employs a number of professional staff and that different staff members may work with students on SAT/ACT Preparation, under the supervision of Julia Ross.

I authorize Professional Tutoring, LLC, to use any work completed by my student (or myself if over 18 years old) as part of the Professional Tutoring SAT/ACT Preparation Course, as well as any photos taken of my student (myself) during that course, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below.

Consent*

I agree to the terms outlined in this Agreement.

Signature Parent*

Signature Student*

Date*

MM slash DD slash YYYY

Fee & Payment Agreement

Fees

Registration: $750 due at registration (includes $250 materials and digital testing fee), non-refundable

Tuition: $325 monthly tuition, September 2025-May 2026

Discount: $325 discount offered if registration and total tuition are remitted by September 1, 2025.

Total: $750 registration/materials/testing fee plus $2925 = $3675

Minus any discount

Will you be paying in full or with our monthly payment plan?*

Paying in full ($750 at registration +$2600 due by September 1)

Paying monthly ($750 at registration +$325 monthly tuition September - May)

Payment Terms: Space in class will be reserved upon submission of this Agreement and payment of the registration fee.

Registration for the class commits the student and family to the full nine-month course fees.

Professional Tutoring accepts payment by cash, check, bank transfer or credit card. All credit card payments will be charged a 3.6% service fee.

The total tuition payment for the student is due and owed at the time of registration, in order to reserve his or her spot in a class, but as courtesy we allow our Clients to pay the remaining tuition amounts owed (after payment of the Registration Fee) in nine monthly installments from September to May. This payment is due on the first of each month. Payments received after the 7th of the month will be assessed a $25 late fee. However, in the event that Professional Tutoring does not receive any tuition installment payment within 30 days of its due date, then all of the remaining tuition installment payments shall then immediately become due and payable—and thereafter the Client will not be allowed to continue to pay tuition in installments. In addition, the Client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to all payments due, and interest for late tuition payments will accrue at 1.5% per month (18% annually) from the due date of the payment. Also, all returned or dishonored checks and credit/debit card charges shall incur an administrative fee of $35. If there are mitigating circumstances affecting the tuition payments, such as sickness or job loss, please be assured that Professional Tutoring, LLC will consider such extenuating circumstances.

Credit Card Guarantee and Payment Method: Professional Tutoring requires that a current, valid credit be on file to guarantee payment. To avoid late payment and fees, if payment is not received by the seventh of the month, your credit card will be charged the monthly payment plus a 3.6% service fee.

Professional Tutoring will only charge this card, without explicit authorization, in the case of late payment or nonpayment.

Product Name

Credit Card*

Card Details

Cardholder Name

Would you like us to automatically charge your credit card for your monthly payment?*

Yes

No

The charge will include a 3.6% service fee.

Please indicate an alternative form of monthly payment*

Cash

Check

Bank Transfer

Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.

Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.

Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.

Would you like to use this card to pay your $750 registration/materials fee?*

Yes

No

The charge will include a 3.6% service fee.

Please indicate an alternative form of payment for registration/materials fee*

Cash

Check

Bank Transfer

Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.

Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.

Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.

Consent*

I acknowledge that I have read this Payment Agreement and understand all applicable fees and payment terms. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Payment Agreement before signing below. I agree to the terms outlined in this Agreement.

Signature Student*

Signature Parent*

Date*

MM slash DD slash YYYY

Δ

The Express (December-May) Preparation Course for the SAT and ACT Exams Registration Agreement

"*" indicates required fields

Step 1 of 6

16%

Comments

This field is for validation purposes and should be left unchanged.

Student Information

Student name*

First Last

Gender*

M

F

Non-Binary

Other

School*

Graduation Year*

Birthdate*

MM slash DD slash YYYY

Primary Address*

Street Address Address Line 2 City State ZIP Code

Student's Home Phone*

Student's Cell Phone*

Student's Email*

College Board Approved Accommodations*

Yes

No

Pending

ACT Org. Approved Accommodations*

Yes

No

Pending

Specify*

Other Information:*

(504/IEP, etc.)

Parents Information

Parent 1 Name*

First Last

Parent 1 Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

Parent 1 Office Phone

Parent 1 Cell Phone*

Parent 1 Email Address*

Parent 2 Name*

First Last

Parent 2 Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

Parent 2 Office Phone

Parent 2 Cell Phone*

Parent 2 Email Address*

Billing Information

Billing Name*

(Person / people responsible for payment)

Billing Email*

Billing Phone Number*

Billing Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

How did you hear about us?*

Course Information

Course Goals: Strong, knowledge-based preparation for SAT & ACT Exams.

Schedule: Tuesdays, December 9, 2025, through June 2, 2026, 7:15 to 9:15 p.m.
(except for FCPS breaks as announced)

Target Test Dates:
SAT Exam: May & June 2026
ACT Exam: April & June or June & July 2026

Practice Testing: One diagnostic SAT and ACT exam and at least two additional full practice exams (tests published by the College Board and ACT organization). Above schedule may change to accommodate testing.

Practice SAT and ACT Exams are scheduled on Saturday mornings several months apart. Dates and times are clearly noted on your Syllabus. These exams replicate the actual College Board or ACT test setting, are proctored by PT staff, and attendance is mandatory. Scheduling "make-up" practice exams is difficult and incurs additional fees for rental space, proctors and scoring. All students with unexcused absences from practice exams will be charged a $50.00 administrative fee for a make-up exam sitting. Students must take their practice exams under our supervision to ensure a clean score; exceptions to this policy will be evaluated only on an emergency, case-by-case basis. Unexcused absences include high school/club sports practices, games or tournaments; family vacations; part-time job shifts; babysitting, job training, etc. Excused absences will require official documentation such as a doctor's note. Please review your syllabus carefully and plan your family events and travel accordingly.

Materials: Professional Tutoring’s Preparation Workbook, Professional Tutoring’s SAT/ACT binder, grammar workbook, the College Board’s Official SAT Study Guide & ACT’s The Official ACT Prep Guide, Professional Tutoring backpack.

Parent Responsibilities: This course is based on the students improving their core knowledge of critical reading, vocabulary, algebra, geometry, essay writing, editing and grammar and the type of questions asked on the SAT and ACT exams. It is very important that each student study diligently – approximately one to two hours of homework and two hours of vocabulary review and practice each week. Parents may help by quizzing their children on vocabulary and using the newly acquired words at home.

The Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of the Professional Tutoring’s programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

Make-ups: Professional Tutoring accommodates make-up sessions for individual students in extenuating circumstances (long-term illnesses/emergencies which result in missing three or more sequential classes). Make-ups are not provided for discretionary absences including extra-curricular activities, sports, and family obligations. Check website or email for weather-related changes. For make-up testing, please refer to the policy above listed under “Practice Testing.”

Did you read the Course information*

Yes, I read & understood the course information

Acknowledgments and Release

It is understood that Professional Tutoring, LLC, employs a number of professional staff and that different staff members may work with students on SAT/ACT Preparation, under the supervision of Julia Ross.

I authorize Professional Tutoring, LLC, to use any work completed by my student (or myself if over 18 years old) as part of the Professional Tutoring SAT/ACT Preparation Course, as well as any photos taken of my student (myself) during that course, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below.

Consent*

I agree to the terms outlined in this Agreement.

Signature Parent*

Signature Student*

Date

MM slash DD slash YYYY

Fee & Payment Agreement

Fees

Registration: $750 due at registration (includes $250 materials and digital testing fees), non-refundable

Tuition: $350 monthly tuition, December 2025 – May 2026

Discount: $200 discount offered if registration and total tuition are remitted by December 1, 2025

Total: $750 registration/materials fee plus $2100 = $2850

Minus any discount = _____________.

Will you be paying in full or with our monthly payment plan?*

Pay in full ($750 at registration + $1900 due by December 1)

Pay monthly ($750 due at registration, $350 monthly tuition December – May)

Payment Terms: Space in class will be reserved upon submission of this Agreement and payment of the registration fee.

Registration for the class commits the student and family to the full six-month course fees.

Professional Tutoring accepts payment by cash, check, bank transfer or credit card. All credit card payments will be charged a 3.6% service fee.

The total tuition payment for the student is due and owed at the time of registration, in order to reserve his or her spot in a class, but as courtesy we allow our Clients to pay the remaining tuition amounts owed (after payment of the Registration Fee) in six monthly installments from December to May. This payment is due on the first of each month. Payments received after the 7th of the month will be assessed a $25 late fee. However, in the event that Professional Tutoring does not receive any tuition installment payment within 30 days of its due date, then all of the remaining tuition installment payments shall then immediately become due and payable—and thereafter the Client will not be allowed to continue to pay tuition in installments. In addition, the Client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to all payments due, and interest for late tuition payments will accrue at 1.5% per month (18% annually) from the due date of the payment. Also, all returned or dishonored checks and credit/debit card charges shall incur an administrative fee of $35. If there are mitigating circumstances affecting

Credit Card*

Card Details

Cardholder Name

Auth

Would you like us to automatically charge your credit card for your monthly payment?*

Yes

No

The charge will include a 3.6% service fee.

Please indicate an alternative form of payment for Course*

Cash

Check

Bank Transfer

Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.

Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.

Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.

Would you like to use this card to pay your $750 registration/materials fee?*

Yes

No

The charge will include a 3.6% service fee.

Please indicate an alternative form of payment for registration/materials*

Cash

Check

Bank Transfer

Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.

Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.

Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.

Consent*

I acknowledge that I have read this Payment Agreement and understand all applicable fees and payment terms. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Payment Agreement before signing below. I agree to the terms outlined in this Agreement.

Signature Student*

Signature Parent*

Date

MM slash DD slash YYYY

Δ

Rising Seniors - Summer 4-month Preparation Course for the SAT and ACT Exams Registration Agreement

"*" indicates required fields

Step 1 of 6

16%

Comments

This field is for validation purposes and should be left unchanged.

Student Information

Student name*

First Last

Gender*

M

F

School and Grade*

Graduation Year*

Birthdate*

MM slash DD slash YYYY

Address*

Street Address Address Line 2 City State ZIP Code

Student's Home Phone*

Student's Cell Phone*

Student's Email*

College Board/ACT Org. Approved Accommodations*

Yes

No

Pending

Specify*

Other Information:*

(504/IEP, etc.)

Parents Information

Mother Name*

First Last

Mother Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

Mother Office Phone

Mother's Cell Phone*

Mother Email Address*

Father Name*

First Last

Father Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

Father Office Phone

Father's Cell Phone*

Father Email Address*

Billing Information

Billing Name*

(Person / people responsible for payment)

Billing Email*

Billing Phone Number*

Billing Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

How did you hear about us?*

Course Information

Course Goals: Strong, knowledge-based preparation for SAT & ACT Exams.

Target Test Dates:
SAT Exam: August 27, 2022
ACT Exam: July 16, 2022 and September 10, 2022

Schedule:

Practice Testing: Class starts with REQUIRED diagnostic SAT and ACT Exams on June 13th and 15th . Makeups for diagnostic testing are available. There will be at least two additional full practice exams (tests published by the College Board and ACT Organization) during the course. Scheduled class times may change to accommodate testing.

Class Times

Mondays, 9:00-10:30 AM
Wednesdays, 7:00-8:30 PM

Diagnostic testing

June 13
June 15

ACT Practice Test

July 6

SAT Practice Test

Aug 8

Official ACT Exam

July 16

Official SAT Exam

Aug. 27

NO CLASS

July 4
Aug 22
Aug 29
Sept 5

Chose your preferred class times*

June 20

June 22

June 27

June 29

July 11

July 13

July 18

July 20

July 25

July 27

Aug 1

Aug 3

Aug 15

Aug 17

Aug 24

Aug 31

Sept 7

Select to attend All for a discounted rate

Materials: Professional Tutoring’s SAT Preparation Workbook, Professional Tutoring’s SAT/ACT binder, grammar workbook, the College Board’s Official SAT Study Guide & ACT’s The Official ACT Prep Guide, Professional Tutoring backpack.

Fees:

Registration: $450 registration, materials, and testing fee due at registration, nonrefundable. Registration for the Summer SAT/ACT Preparation commits the Student and Parents to payment of selected class times.

Tuition: $75 per class session or $1400 to register for all classes. Students can choose how many sessions to attend. Check choices on previous step.

Discount: $50 discount offered if registration and total tuition is remitted by June 1, 2022.

Parent Responsibilities: This course is based on students improving their core knowledge of critical reading, vocabulary, algebra, geometry, editing and grammar and the type of questions asked on the SAT and ACT exams. It is very important that each student study diligently – approximately one to two hours of homework and two hours of vocabulary review and practice each week. Parents may help by quizzing their children on vocabulary and using the newly acquired words at home.

The Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort or welfare of the Professional Tutoring’s programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

Make-ups: Given advance notice, Professional Tutoring is able to be flexible with our summer schedule. We do not provide refunds for selected classes that a student is unable to attend, but we will do everything possible to accommodate schedule changes and provide a make-up session. When making a request to change your appointment, please be aware that most likely someone else will be asked to switch. It is our experience that students and parents are flexible when asked to switch their individual appointment to accommodate another student’s needs. It is for this reason that we ask for as much advance notice as possible. With all of this in mind, please respect the following requirements:

Call or email as early as possible. If there is no answer, leave a detailed message.
Greater than 24-hour notice: make-up session permitted.
Less than 24-hour notice: make-up session permitted, but not guaranteed.

Did you read the Course information*

Yes, I read & understood the course information

Acknowledgements and Release:

It is understood that Professional Tutoring, LLC, employs a number of professional staff and that different staff members may work with students on SAT/ACT Preparation, under the supervision of Julia Ross.

I authorize Professional Tutoring, LLC, to use any work completed by my student (or myself if over 18 years old) as part of the Professional Tutoring SAT/ACT Preparation Course, as well as any photos taken of my student (myself) during that course, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing below.

Consent*

I agree to the terms outlined in this Agreement.

Signature Parent*

Signature Student*

Date*

MM slash DD slash YYYY

Fee & Payment Agreement

Fees

Registration Fee: $450

Tuition: $75 x # of classes selected on previous step OR Full course fee $1400

Discount: Minus $50 Full Payment Discount (if applicable)

Total: to be confirmed by PT Office via invoice/email

Will you be paying in full or with our monthly payment plan?

Paying in full: Registration Fee + Tuition – Discount

Paying monthly: $450 Registration Fee due at time of registration, Tuition divided into 3 equal monthly installments, June – August.

Payment Terms: Space in class will be reserved upon submission of this Agreement and payment of the registration fee.

Registration for the class commits the student and family to the full six-month course fees.

Professional Tutoring accepts payment by cash, check, bank transfer or credit card. All credit card payments will be charged a 3.6% service fee.

The total tuition payment for the student is due and owed at the time of registration, in order to reserve his or her spot in a class, but as courtesy we allow our Clients to pay the remaining tuition amounts owed (after payment of the Registration Fee) in three monthly installments. This payment is due on the first of each month. Payments received after the 7th of the month will be assessed a $25 late fee. However, in the event that Professional Tutoring does not receive any tuition installment payment within 30 days of its due date, then all of the remaining tuition installment payments shall then immediately become due and payable—and thereafter the Client will not be allowed to continue to pay tuition in installments. In addition, the Client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to all payments due, and interest for late tuition payments will accrue at 1.5% per month (18% annually) from the due date of the payment. Also, all returned or dishonored checks and credit/debit card charges shall incur an administrative fee of $40. If there are mitigating circumstances affecting the tuition payments, such as sickness or job loss, please be assured that Professional Tutoring, LLC will consider such extenuating circumstances.

Credit Card Guarantee and Payment Method: Professional Tutoring requires that a current, valid credit be on file to guarantee payment. To avoid late payment and fees, if payment is not received by the seventh of the month, your credit card will be charged the monthly payment plus a 3.6% service fee.

Professional Tutoring will only charge this card without explicit authorization in the case of late payment or nonpayment.

Auth

Credit Card*

Card Details

Cardholder Name

Would you like us to automatically charge your credit card for your monthly payment?

Yes

No

The charge will include a 3.6% service fee.

Please indicate an alternative form of monthly payment

Cash

Check

Bank Transfer

Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.

Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.

Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.

Would you like to use this card to pay your registration fee?

Yes

No

The charge will include a 3.6% service fee.

Please indicate an alternative form of payment for registration fee

Cash

Check

Bank Transfer

Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.

Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.

Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.

Consent*

I acknowledge that I have read this Payment Agreement and understand all applicable fees and payment terms. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Payment Agreement before signing below. I agree to the terms outlined in this Agreement.

Signature Student*

Signature Parent*

Date

MM slash DD slash YYYY

Δ

Summer Tutoring Registration Agreement

"*" indicates required fields

Step 1 of 6

16%

Email

This field is for validation purposes and should be left unchanged.

Student Information

Student name*

First Last

Gender*

M

F

School and Grade*

Graduation Year*

Birthdate*

MM slash DD slash YYYY

Address*

Street Address Address Line 2 City State ZIP Code

Student's Home Phone*

Student's Cell Phone*

Student's Email*

Other Information:*

(504 / IEP / Testing Accommodations, etc)

Parents Information

Parent 1 Name*

First Last

Parent 1 Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

Parent 1 Office Phone

Parent 1 Cell Phone*

Parent 1 Email Address*

Parent 2 Name*

First Last

Parent 2 Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

Parent 2 Office Phone

Parent 2 Cell Phone*

Parent 2 Email Address*

Billing Information

Billing Name*

(Person / people responsible for payment)

Billing Email*

Billing Phone Number*

Billing Address*

Same as Student's Address

Street Address Address Line 2 City State ZIP Code

How did you hear about us?*

Tutoring Plan

Subject(s)*

(And any other subject determined appropriate by student, parent or tutor)

Tutoring Test Prep

SSAT

HSPT

GMAT

GRE

PSAT

SAT

ACT

Schedule: (Subject to change)
Mondays, June 23 - August 11
Wednesdays, June 25 - September 3

When will the student attend tutoring?

Start date*

MM slash DD slash YYYY

End Date*

MM slash DD slash YYYY

Tutoring Days and Times (select)*

Monday, 11 am -1 pm

Wednesday, 5-7 pm

Other schedule notes (vacation, planned absences etc.)*

Hours/Rates

Tutoring is $65 per hour for standard subjects and $85 for advanced (AP/IB/DE) and college subjects. Each tutoring session is two hours long unless otherwise agreed by the undersigned client and Professional Tutoring. Clients have the option of paying in full for all sessions the student plans to attend (this option includes a 10% discount) or being billed on the first of each month for all sessions the student plans to attend that month.

Payment Plan**

Monthly: Due the first of each month

Paying in Full: Due prior to first session (10% discount)

** To be confirmed by PT staff.

Tutoring Policy:

Business Hours: We are in the office Monday through Friday. Monday through Friday, and available by phone/email, generally from 9:00 am to 5:00 pm. Saturday and Sunday, the office is closed.

Tutoring Period and Rates: This summer tutoring contract and the above rates are valid from June 23, 2025, through September 3, 2025. The tutoring fee includes reasonable interaction with teachers (at a parent’s request) and parents as well as lesson preparation and research. Administration of testing, including SAT, ACT, SSAT, HSPT, GRE, GMAT, LSAT, etc., are billed at the hourly tutoring rate.

Tutoring Appointments: All tutoring appointment requests must be made through the Professional Tutoring office by phone at 703-830-7037, or by email at [email protected]. Under no circumstances are appointments to be made directly with tutors.

Holiday Schedule: Professional Tutoring will be closed on Friday, July 4 2025, for Independence Day.

Student Cancellations: In this busy metropolitan area, we all struggle with our kids’ heavily loaded schedules, not to mention our own. Professional Tutoring, LLC understands that cancellations and schedule changes are inevitable and we will do everything possible to accommodate schedule changes. We ask for as much advance notice as possible. With all of this in mind, please respect the following requirements:

Call or email as early as possible. If there is no answer, leave a detailed message.
Greater than 24-hour notice: make-up session permitted.
Less than 24-hour notice: tutoring session forfeited.
Monday cancellation: required Thursday by close of business.

Banking a Session: If a student must miss tutoring and will not be able to make up his/her session within the week, he/she may “bank” the hours and use these hours before the end of the summer tutoring term on September 3. Banked sessions are in addition to regularly scheduled tutoring sessions and may not be used in lieu of tendering the monthly tuition payment.

Weather Cancellations: In the case of severe weather that causes a cancellation, students and parents will be notified by email or phone call. Whenever possible, notices are also posted on our website. If you do not receive a call or email, tutoring will continue as normal. In the case of a cancellation, a make-up session will be scheduled. When tutoring is offered, student cancellations are considered forfeitures and are not eligible for banking or make-ups. If Professional Tutoring cancels tutoring due to inclement weather or power outages, tutoring will be rescheduled where reasonably feasible. In any case, tuition will be due.

Instructor Information and Cancellation Policy: It is understood that Professional Tutoring, LLC employs a number of professional staff members under the supervision of Julia Ross. In the event of an instructor’s absence, a substitute teacher will provide tutoring. If no substitute is available, you will receive a phone call or email with information.

Terminating Services or Decreasing Hours: The undersigned client will provide Professional Tutoring, LLC with two weeks’ notice prior to terminating this Agreement or decreasing the number of weekly tutoring sessions. This Agreement will terminate automatically on September 3.

Did you read the tutoring policy information*

Yes, I read & understood the tutoring policy information

Payment Information

Payment Terms: Professional Tutoring accepts payment by cash, check, bank transfer, or credit card. All credit card payments will be charged a 3.6% service fee.

If paying monthly, payment is due on the first of each month. Payments received after the 7th of the month will be assessed a $25 late fee. Returned checks will be assessed a $35 fee. In the event that Professional Tutoring does not receive payment within 30 days of its due date, the undersigned client will be responsible for all reasonable attorney and administrative fees incurred in the collections process, in addition to payment due. Interest will accrue at 1.5% per month (18% annually) from the due date. If there are mitigating circumstances, such as sickness or job loss, please contact us.

Credit Card Guarantee and Payment Method: Professional Tutoring requires that a current, valid credit card be on file to guarantee payment. To avoid late payment and fees, if payment is not received by the 7th of the month, your credit card will be charged the monthly payment plus a 3.6% service fee. Professional Tutoring will only charge this card without explicit authorization in the case of late payment or nonpayment.

Product Name*

Credit Card*

Card Details

Cardholder Name

Would you like us to automatically charge your credit card for your monthly payment?*

Yes

No

The charge will include a 3.6% service fee.

Please indicate an alternative form of payment*

Cash

Check

Bank Transfer

Drop off at the Professional Tutoring cottage. The lock-box is located inside of the tutoring room.

Make payable to Professional Tutoring, LLC.
All checks must be mailed or dropped off at the Professional Tutoring Cottage (11901 Cub Court, Fairfax Station, VA 22039) and put in the lock-box. Mail to: Professional Tutoring, LLC, 11901 Cub Court, Fairfax Station, VA 22039.
Drop off: The lock-box is located on the wall inside of the tutoring room.

Click on the “Pay Now” button on your emailed invoice to pay through a secure ACH bank transfer. This is the preferred method of payment.

Disclaimer, Acknowledgements and Release:

Professional Tutoring programs are designed to support students in their goals through academic tutoring, test preparation and/or coaching. Mature behavior is expected from students/families/representatives at all times. If the undersigned student’s/family’s/representative’s behavior is incompatible with the interest, harmony, comfort, or welfare of the Professional Tutoring programs, the undersigned student may be suspended and/or dismissed from Professional Tutoring programs at the sole discretion of Professional Tutoring. In such a case, the full contracted tuition and fees will be due to Professional Tutoring as per this Agreement. No refunds will be provided.

I authorize Professional Tutoring, LLC, to use any work completed by my student (or myself if over 18 years old) in connection with Professional Tutoring, as well as any photos taken of my student (myself) during tutoring, in furtherance of the business of Professional Tutoring, LLC, including, but not limited to, brochures, marketing, and social media.

I acknowledge that I have read this Agreement and understand the nature of the services to be rendered and the applicable fees. I further acknowledge that I have been afforded the opportunity to discuss any questions about the terms of this Agreement before signing on the following page.

Consent*

I agree to the terms outlined in this Agreement.*

Signature Parent*

Signature Student*

Date*

MM slash DD slash YYYY

Δ