Academic Coaching Registration

Initial Intake Fee: $750 for up to three hours of service including Initial Consultation, review of Student information, and initial draft of Student goals and coaching plan.

Weekly Rate: $150 (which includes approximately one hour meeting per week, check-ins to follow up during week, and finalization/revision of Student goals). Meetings can be in person, by telephone, or via Skype. Check-ins can be by phone, email, or text messages.

Additional Meetings or Services: Additional services will be billed at $75 an hour. Professional Tutoring will seek prior approval of Responsible Party before providing any additional services. Responsible Party will be billed separately for any additional services

Coaching Year: The coaching year follows the individual school’s academic year calendar.

Holiday Schedule: Professional Tutoring is open for most federal holidays. During the following dates, we will be closed:**

• Thanksgiving: Wednesday before holiday – Sunday after holiday
• Winter Break: Saturday before holiday - Sunday after New Years
• Spring Break: Saturday before break - Sunday after break**
• Memorial Day: Monday - as observed on the school calendar

** If requested, Coach at own discretion may continue to provide services during holidays if requested.

Student Cancellations: Professional Tutoring, LLC understands that cancellations and schedule changes are inevitable and we will do everything possible to accommodate schedule changes. If an appointment needs to be changed, please provide as much notice as possible. If less than 24 hours’ notice is provided, coaching session may be forfeited at discretion of Coach. The Weekly Rate remains unchanged.

Weather Cancellations: In the case of snow or severe weather, Professional Tutoring does not necessarily follow the Fairfax County Public School schedule. Instead, we see how the roads are several hours before coaching time. Many times, the roads clear during the day and are safe to drive. If the roads are dangerous or impassable, the coaching session will be cancelled by e-mail or phone call, barring power outages at Professional Tutoring. Whenever possible, notices are also posted on our website. If you do not receive a call or e-mail, coaching will continue. Student cancellations are considered forfeitures. If Professional Tutoring cancels due to inclement weather, coaching will be rescheduled where reasonably feasible. In any case, tuition will be due.

Instructor Information and Cancellation Policy: It is understood that Professional Tutoring, LLC employs a number of professional staff members under the supervision of Julia Ross. In the event of a coach absence, a substitute will be provided or the coaching session will be re-scheduled.

Termination: The undersigned client will provide Professional Tutoring, LLC one full calendar month notice prior to terminating this Agreement. Notice must be given by the first of the month in order to terminate academic coaching by the first of the following month. For example, termination given on December 15 would trigger a January 1 notice date, and a final termination date of January 31. The last day to provide termination notice during the school year is April 1 (for termination date of April 30). After April 1, tuition will be required through June.